Administrative Assistant Job at Archdiocese of Newark in Newark

POSITION DESCRIPTION

Position: Administrative Assistant

Department: Office of Property Management Administration

Reports To: Executive Director, Steve Belloise

Classification: Non-Exempt

General Description

Provides office administration and project support for divisional personnel.

Specific Duties/ Responsibilities

The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.

• Processes office correspondence and related information.

• Assist with processing of all expense reports.

• Maintains financial databases to monitor progress.

• Prepares invoices for payment.

• Processes calls and requests for helpdesk, environmental, construction & real estate projects.

• Processes confidential information.

• Prepares invoices for payment and maintains electronic database.

• Maintain files.

• Other duties as assigned.

Qualifications/ Skills

• Outstanding organizational, support services, communication and secretarial skills required.

• Must be able to handle multiple task.

• Must be able to maintain confidentiality

• Ability to establish priorities and execute effectively.

• Computer literate with Microsoft Office that includes Word, Excel and PowerPoint.

• Ability to operate office equipment.

• Must work well under pressure and be able to meet deadlines.

• Ability to perform job responsibilities with good judgment and work independently.

• Must have a professional, business presence.

Education and/or Experience

• Certificate from an accredited secretarial school or equivalent in working experience.

• Minimum of three years administrative experience.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.