Administrative Assistant Job at PayerFusion in Miami

About Us:

PayerFusion’s TPA services utilize the latest medical claim processing technology coupled with our unique healthcare cost containment methodologies to provide you with the sharpest advantage possible. Our rules-driven medical claim administration tools enable you to remain competitive and compliant in an environment of ever-increasing costs and regulations. We take pride in being the solution for self-funded programs, international insurers, providers and anyone who requires unique and effective health plan and third-party administration services.

Our approach in healthcare industry aims to “fuse” the gap between payers and providers by creating win-win situations in health benefits and claims administration – including medical claims pricing.

PayerFusion employs the latest technology to give the clients control of their medical claims administration and truly reduces the costs and loss ratios. Cost per claim and policy performance are not forgotten, our TPA services and cost containment process provides excellent reporting capabilities.

About the Position

We are seeking a highly organized and proactive Personal/Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will be a self-starter with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires discretion, confidentiality, and a solid attention to detail.

Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents. Including email, monitoring emails for essential items
• Handle incoming and outgoing communications, including emails, phone calls, and mail
• Assist with personal tasks and errands as needed
• Coordinate personal and professional schedules to ensure seamless time management
• Handle confidential information with discretion and confidentiality
• Maintain office supplies and equipment; manage inventory and order supplies as needed
• Organize and maintain files electronically using office systems
• Ensure the office environment is tidy and welcoming
• Assist in the planning and execution of certain projects, ensuring deadlines are met
• Conduct research and gather information for various projects and initiatives as needed
• Prepare reports and summaries as required
• Coordinate logistics for meetings, conferences, and special events
• Arrange catering, venue bookings, and other event-related needs
• Assist in the preparation and distribution of event materials
• Manage expense reports and budgets handle billing and invoicing
• Assist with basic bookkeeping tasks. (review business expenses charged to credit cards to validate the charges)

Requirements:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as a personal assistant, administrative assistant or similar role.
• Must have proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong problem-solving skills and attention to detail.

Bonus Points:

• Experience with project management software
• Basic accounting knowledge, good number skills and
• Event planning organizational experience to be able to organize meetings, dinners.

Perks:

• Excellent health insurance plan, dental, vision, life insurance and supplemental hospitalization plan
• 12 Holidays paid
• 401K plan with employer contribution
• PTO days
• Free parking