Administrative Assistant Job at Cayuga Centers in Los Angeles
Cayuga Centers, Los Angeles, CA, US
Job Description
Cayuga Centers is hiring immediately for ADMINISTRATIVE ASSISTANT
Earn $26.25/hour
Location: Los Angeles, California
About Cayuga Centers
Cayuga Centers is an accredited non-profit, human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high-quality and innovative services to individuals, children, youth and families. We have offices in 10 cities and serve over 10,000 individuals and families annually. Join us!
At Cayuga Centers, we embrace Diversity, Equity, Inclusion, and Belonging (DEIB). We do this by taking a firm stance against hatred, inequality, bias, and injustice. We do this by providing our staff with the training, coaching, and resources necessary to grow and serve with cultural humility, acceptance, and understanding. We are responsive to the diverse needs of those we serve and staff, and are committed to ensuring that everyone feels respected, valued, and a sense of belonging.
Cayuga Centers is an equal opportunity employer and does not discriminate against any employee, prospective employee, or applicant based on race, color, creed, hair style/texture, religion, national origin, citizenship status, sex, gender identity, gender expression, sexual orientation, age, disability, military or veteran status, genetic information, or any other classification protected by applicable federal, state, and/or local laws.
About the Program and Position:
Our Home Study and Post Release Services (HS/PRS) program is dedicated to making a significant impact on the lives of unaccompanied children aged 0- 17 ½. Referred through shelters or trusted foster care providers, these children rely on our continuous support throughout their journey from the Office of Refugee Resettlement (ORR) to their parents or sponsors. We can guide and empower these children and sponsors through an unfamiliar system, which makes a great difference. As an Administrative Secretary, you will make a difference by ensuring smooth departmental operations and logistics and strong communication with the families and children in the program.
The Administrative Secretary is the first point of contact for the agency and as such the staff is expected to host a welcoming environment, and is able to properly greet others and introduce themselves in person or on the phone. Additionally, with the guidance of their direct supervisor, the Administrative Assistant must retain knowledge of the HS/PRS program and staff primarily within their assigned office location and the agency as a whole in order to be most effective in any administrative support offered to both internal and external stakeholders. This staff member will maintain professionalism in all areas, including confidentiality.
The Administrative Secretary serves as receptionist for their assigned office location. The position will also perform organizational and clerical duties as assigned, and is responsible for the implementation of workflow structures that help keep their assigned office location functioning and ensures staff feel supported with any office needs.
How you get to use your skills…
Serve as a receptionist for the region
Respond to phone calls and greet people in a positive and respectful manner
Act as the "first point of contact" for Cayuga Centers guests
Project a professional, friendly and helpful presence
Assist with organizational and clerical duties as assigned
Assist with arranging travel and accommodations for program staff
Assist with file organization, and storage
File paperwork in each program file
Retrieve mail and run other various errands
Ensure office organization
Conduct food ordering and processing for agency events
Conduct office supply audits
Sort and distribute agency mail
Prepare agenda and collects materials for meetings, and conferences; take minutes and keep records of proceedings
High school diploma required; bachelor's degree strongly preferred
Experience working in a busy human services office- strongly preferred
Strong communication and organizational skills and ability to handle numerous tasks - required
Strong skills in Microsoft Office required
Knowledge of clerical and office procedures
Bi-lingual - English-Spanish required.
All agency documents and records are in English, so English writing proficiency is required. Position itself requires Spanish speaking, writing, and reading proficiency
Ability to work well with people from many cultures, non-English speakers, and LGBTQ children
Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment
Valid driver's license in a state located within the assigned region
Ability to travel to other agency locations as required
Physical Requirements:
Word processing: Including responding to e-mails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs
Completing paperwork -Such as copying and stapling
Answering phones, processing mail, filing, lifting packages approximately 6-8 lbs
Must be able to lift up to 50 pounds
Sit/ride in vehicles, busses, subways, trains, planes - public transportation for lengthy periods of time
Walk up/down stairs
Walk to enter/exit subway and other public transportation
Walk several blocks to get to required location
Benefits:
Three weeks of paid Vacation
Nine paid Holidays, 3 Personal Days per year, Medical Appointment Time
Medical, dental, and vision insurance
Pet and Legal Insurance
Employee Assistance Program
FSA, Transit, and Parking savings accounts
Supplemental life insurance, critical illness, enhanced short-term disability benefits
401(k) match up to 6%
Corporate Discounts Program
Sick Leave Pool
Identity Protection
Why Cayuga Centers?
Certified Great Place to Work ®
Workplace Wellness Award Finalist
COA Accredited
Implement best practices and evidence-based interventions
Committed to employee professional development and advancement
We embrace change, innovation, and opportunities
Our diverse workforce acts and leads with human sensitivity and respect
Large and growing national footprint