Administrative Assistant Job at JMJ Talent Solutions Inc. in Hobart

Warehouse Administrative Assistant | Hobart, IN

Temp-to-Hire Opportunity

Starting Pay: $17

Shift(s): 1st

This position will be responsible for administration duties related to invoice processing, carrier bill of lading, stock receipt process, bin location changes, etc.

Requirements & Skills:

· 2 years in warehouse, transportation, logistics experience.

· High School Diploma or equivalent required.

· Proficient in Transportation Management Systems.

· Strong organizational skills; able to manage priorities and workflow.

· Ability to work independently and as a member of a team.

· Intermediate computer skills and knowledge of the internet, email, and Microsoft Office (Word, Excel).

· Ability to lift/move 25lbs using proper lifting skills.

Primary Duties Include:

·Oversee the check-in of all drivers.

· Prepares bills of lading; checks items to be shipped against work orders to ascertain that quantities, destination, and routing are correct.

· Schedule pick-ups with freight carriers per company’s specifications and monitors to ensure pick-up and delivery deadlines are met.

· Compares cost and transit times from different carriers & chooses the most affordable/reliable carrier. Consolidating freight.

· Provide truckers with the necessary information and paperwork for the pick-up of these orders.

· Communicates with sales regarding changes or delays in schedules.

· Make certain that that shipping clerk(s) coordinate with the dock and the drivers what door they will be loading product in.

· Coordinate with certain carriers that have drop trailers informing them of trailer number, seal number and paperwork procedure.

· Ensure all paperwork is properly signed by truck driver.

· Close loads in the system.

· Traces lost shipments and/or customer claims of lost shipments, initiates proof of delivery documents.

· Communicate customer problems, leads, and inquiries to the appropriate personnel.

· Maintain confidentiality of company information.

· Generate invoices for products shipped daily.

· Communicates with sales regarding changes or delays in schedules.

· Proof all data and make any necessary corrections.

· Is punctual and consistently available for work.

· Perform other duties and responsibilities as required.

Additional Duties

· Participate in department meetings and training as required.

· Comply with OSHA Standards, and other safety regulations, to assist in maintaining the safety and security of the warehouse.

· Other duties as assigned.