Administrative Assistant Job at Purdue University in West Lafayette

Job Summary Provide high level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources. This is a multi-level posting which allows the Hiring Manager to hire at either an S2 or S3 level What You'll Be Doing: Coordinate meetings with students, faculty, and other branches of the ROTC program. Building manager and scheduling deputy for ROTC and Armory, duties include answering phone calls, greeting those that are interested in the program and for the department. Work to create and host events throughout the year including locations determination, managing guest list, and sending thank you notes after events when needed. Work with outside groups, liaison for ITaP and ROTC events, and others. Maintains and tracks financial balances for department accounts and perform credit card reconciliation monthly for needed accounts and cards. About Us: The Purdue Polytechnic Institute, one of the 10 academic colleges of Purdue University, provides a unique array of high-demand technology disciplines for bachelor's, master's and PhD degrees available on Purdue's flagship campus in West Lafayette, Indiana, and at other locations throughout the state. The Polytechnic's faculty and staff encourage innovation, collaboration and creativity among diverse interdisciplinary groups in the persistent pursuit of big ideas and novel approaches. The Division of Military Science and Technology in the Purdue Polytechnic Institute was approved by the Purdue University Board of Trustees July 18, 2014; however, the catalyst of the Polytechnic's Division of Military Science and Technology dates back to 1869. That is the year local business investor John Purdue donated $150,000 to fulfill Indiana's participation in the Morrill Land-Grant Act. The legislation enabled the establishment of a college, "without excluding other scientific and classical studies and including military tactic, to teach...agriculture and the mechanic arts...to promote the liberal and practical education of the industrial classes in the several pursuits and professions in life." Today, the three Reserve Officers' Training Corps (ROTC) programs on campus - Air Force ROTC, Army ROTC and Naval ROTC - continue to fulfill the Land-Grant Promise as they train students to become officers in the U.S. armed forces. When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation. What We Are Looking For: Education and Experience Qualified candidates will need: High School Diploma/GED Minimum of (3) years of experience in an administrative support role. Skills needed: Excellent verbal and written communication skills Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. Strong organizational and time management skills and attention to detail. Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs. Ability to interpret policies and procedures to proactively resolve issues or improve processes. Ability to identify problems and implement or recommend solutions. Drafting, proofreading and editing skills. What We Would Like You to Know : All new hires will be expected to follow Protect Purdue Purdue University will not sponsor employment authorization for this position A background check will be required for employment in this position FLSA: Exempt (Not Eligible for Overtime) Retirement Eligibility: Defined Contribution Waiting Period Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days Career Stream Administrative and Operational Support 2 / 3 Pay Band S040 Job Code#20002330 Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. What Sets Us Apart: The Purdue Army ROTC program is responsible for developing and training the future leaders in our Nation's Army. You will witness first hand the development and growth of the young men and women that choose to serve our nation, while supporting them in their journey to become commissioned officers. This is a small team with a family atmosphere that prioritizes hard work, teamwork, and dedication. Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply •