Executive Administrative Assistant Job at Great HealthWorks in Fort Lauderdale

How You Will Make an Impact

• Executive Administrative Assistant will manage the executive's schedule, meeting preparations, follow-up tasks, and arrange complex travel arrangements
• Conduct research and information gathering on behalf of the executive and prepare summary reports
• Executive Administrative Assistant will use discretion, judgement, and knowledge of the organization to facilitate the executive's activities, respond to high level correspondence and maintain confidentiality
• File important documents, reports and records
• Executive Administrative Assistant will greet visitors and escort them to their meetings with executives
• Perform routine office work such as ordering supplies, bookkeeping tasks, maintain records and databases and manage computer systems
• Executive Administrative Assistant will attend meetings, transcribe and distribute minutes from meetings
• Look for ways to improve workflows, expenditures and office procedures

What We Offer

• Amazing opportunities for career progression
• Dynamic, fun, entrepreneurial, and diverse culture
• Medical (PPO or HSA) & Prescription Drug, Dental (DHMO or DPPO), Vision and Telemedicine
• Health and wellness are a top priority – committed to self-care
• 401(k) (100% match (dollar-for-dollar) up to 6% of salary deferrals)
• 2 Company-Wide Breaks, Summer & Winter
• Generous Paid Time Off and Paid Holidays
• Sick Time
• Personal Time
• Volunteer Time
• Employer Paid Life Insurance
• Health Savings Account (company contributes $30 bi-weekly)
• Voluntary Life and Dependent Insurance, Short-Term Disability, Long-Term Disability, Accident, and Critical Illness
• Employee Assistance Program
• Business casual atmosphere – jeans and sneakers are okay by us

What You Bring to the Table

• Minimum 5 years' experience supporting executive level professionals
• Must have excellent calendar management skills, including the coordination of meetings
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Ability to maintain excellent organizational and active listening skills in a fast paced, dynamic environment
• Relies on experience and judgment to plan and accomplish goals as well as follow on pending task
• Demonstrate resourcefulness and initiative in dealing with duties
• Associate's Degree in Office Management or Bachelor's Degree in Office Administration, Business Information Systems, Business Administration or a related Degree preferred
• Experience in scheduling domestic and international travel arrangements strongly preferred

EOE, DFWP