FurstStaffing

FurstStaffing is hiring: Executive Administrative Assistant in Rockford

FurstStaffing, Rockford, IL, United States

Job Description

We are seeking an experienced, highly organized and proactive Executive Administrative Assistant to support the executive team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively.

What You’ll Do:

Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
Prepare and edit correspondence, reports, and presentations.
Handle confidential information with discretion and professionalism.
Organize and maintain files, both electronic and paper-based.
Assist in project management and follow up on action items.
Serve as a liaison between executives and internal/external stakeholders.
Manage office supplies and coordinate with vendors as needed.
Attend meetings, take notes, and summarize key points for executives.
Perform other administrative duties as assigned.

What You’ll Need:

Proven experience as an executive administrative assistant or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to prioritize tasks and work independently.
Attention to detail and problem-solving skills.
A degree in business administration or related field is preferred. Will consider experience in lieu of degree.

Here’s a Few Things We Offer You:

Top quality medical, dental, vision, and life insurance plans. Employer pays the majority of the medical plan cost
Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment)
8 Paid holidays plus 1 floating holiday
8 hours of paid volunteer time off annually
Corporate Discount Program
Employee Assistance Program 100% Employer Paid!
Generous Paid Maternity & Paternity Leaves
Tuition Assistance Program
Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year

Please apply directly to the Executive Administrative Assistant role or contact Rachel with any questions at 815-997-1417 or rachel.thomann@furstpros.com