Executive Administrative Assistant Job at Waldom Electronics in Rockford

Salary: $22 - 27/hour

We are seeking an experienced, highly organized and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively.

What You’ll Do:

• Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.
• Organize and maintain files, both electronic and paper-based.
• Assist in project management and follow up on action items.
• Serve as a liaison between executives and internal/external stakeholders.
• Manage office supplies and coordinate with vendors as needed.
• Attend meetings, take notes, and summarize key points for executives.
• Perform other administrative duties as assigned.

What You’ll Need:

• Proven experience as an executive administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work independently.
• Attention to detail and problem-solving skills.
• A degree in business administration or related field is preferred. Will consider experience in lieu of degree.

Here’s a Few Things We Offer You

• Top quality medical, dental, vision, and life insurance plans Waldom pays the majority of the medical plan cost
• Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment)
• 8 Paid holidays plus 1 floating holiday 
• 8 hours of paid volunteer time off annually
• Corporate Discount Program
• Employee Assistance Program 100% Waldom Paid!
• Generous Paid Maternity & Paternity Leaves
• Tuition Assistance Program 
• Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year

Affirmative Action/EEO Statement:

Waldom Electronics is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, Waldom Electronics prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.