Executive Administrative Assistant Job at HR Recruiting Services in Geneva

HR Recruiting Services is a leading recruitment agency based in Geneva, NY. We specialize in providing top talent to companies across various industries. Our team is dedicated to helping businesses find the right employees and candidates find their dream jobs.

Position Overview:

We are currently seeking an experienced Executive Administrative Assistant to join our team. The ideal candidate will be a highly organized, detail-oriented, and self-motivated individual with excellent communication and interpersonal skills. The Executive Administrative Assistant will provide administrative support to our executive team and play a critical role in the smooth operation of our business.

Key Responsibilities:

- Manage and maintain executive schedules, including arranging meetings, conference calls, and travel arrangements

- Prepare and edit correspondence, reports, and presentations

- Act as the first point of contact for the executive team, screening and prioritizing incoming calls and emails

- Coordinate and organize internal and external meetings and events

- Prepare and distribute meeting agendas, minutes, and follow-up actions

- Assist with the preparation of proposals, contracts, and other business documents

- Conduct research and gather data for various projects and initiatives

- Manage and maintain confidential files and records

- Handle incoming and outgoing mail and packages

- Perform general office duties such as ordering supplies and maintaining office equipment

- Other duties as assigned by the executive team

Qualifications:

- Minimum of 3 years of experience as an executive administrative assistant or similar role

- Bachelor's degree in Business Administration or related field preferred

- Strong organizational and time-management skills

- Excellent written and verbal communication skills

- Proficient in Microsoft Office Suite and other relevant software

- Ability to handle multiple tasks and prioritize effectively

- Proven ability to maintain confidentiality and exercise discretion

- Professional and friendly demeanor

- Ability to work independently and as part of a team

- Strong attention to detail and accuracy

Contract Details:

This is a full-time, permanent position based in Geneva, NY. The working hours are Monday to Friday, 9:00 am to 5:00 pm. We offer a competitive salary and benefits package.

If you are a highly motivated and dedicated individual with a passion for providing administrative support, we encourage you to apply for this exciting opportunity. Join our team at HR Recruiting Services and be a part of our mission to connect top talent with great companies.