Administrative/Personal Assistant Job at ORIGIN Realty Advisors in Westport

We are seeking a highly organized and proactive Administrative/Personal Assistant to provide comprehensive support to a busy executive located in Westport, CT. Our ideal candidate enjoys being part of a small but mighty team doing impactful things. Independent thinkers with common sense and the ability to multi-task in a fast-paced environment are our favorite personalities.

Key Responsibilities

• Act as the point of contact for administrative needs to support the Founder/Principal of two separate companies
• Assist with personal errands and personal travel scheduling & coordinating. 
• Manage calendars, schedule appointments, and coordinate meetings. Handle correspondence, including emails and phone calls, and ensure timely follow-up on outstanding tasks.
• Plan and coordinate complex travel itineraries, including booking flights, accommodations, restaurant reservations, transportation, and preparing travel-related documents and itineraries.
• Create memos, emails, presentations, reports, and other written communication as necessary to fulfill the role.
• Arrange and coordinate events, meetings, and social gatherings, including managing invitations, RSVPs, and logistics.
• Organize and prepare the Founder/Principal and respective teams for meetings including gathering all documents and performing web-based research.
• Compile receipts for expense reports and submit for reimbursement.
• Maintain office supply inventory.
• Keep various databases and filing systems accurate and up to date.
• Uphold the highest level of discretion and confidentiality when handling sensitive information.
• Anticipate needs and proactively address challenges, finding efficient and effective solutions.
• Assist with personal errands and personal travel scheduling & coordinating.
• Perform any other duties as requested to support the Founder/Principal in both personal and professional capacities.

Qualifications

• Proven experience as an Administrative Assistant, Executive Assistant, Personal Assistant, or in a similar role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and work under pressure. 
• Entrepreneurial spirit and start-up experience a plus.
• High level of discretion and confidentiality.
• Flexibility to adapt to changing priorities and responsibilities.
• Strong problem-solving skills and the ability to anticipate needs.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A valid driver’s license and reliable transportation.

Minimum Hours

Monday through Friday, 9:00am – 1:00pm, with the possibility of additional hours. Compensation DOE.