Executive Personal Assistant Job at Premier Developing in Brea

We are seeking a highly organized, strong, confident, mature, and proactive Personal Assistant to support our busy executive with a variety of administrative tasks and personal errands. The ideal candidate will be a detail-oriented individual with excellent communication skills, capable of handling multiple responsibilities efficiently. This role is pivotal in ensuring the smooth operation of the executive's daily activities, requiring a reliable and resourceful individual who can anticipate needs and provide exceptional support.

Responsibilities:

Communication: Manage incoming and outgoing phone calls, emails, and correspondence efficiently, ensuring timely responses and follow-ups.

Appointments: Schedule and coordinate appointments, meetings, and events, ensuring the executive's calendar is up-to-date and well-organized.

Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation, ensuring all travel needs are met seamlessly.

Errands: Run various personal errands as needed, and other tasks to support the executive's personal life.

Quotes and Purchases: Obtain quotes for personal needs, making purchases and arranging deliveries as required.

Calendar Management: Create and maintain a comprehensive calendar, ensuring all commitments and deadlines are tracked and met.

Administrative Support: Provide general administrative support, including filing, document preparation, and other clerical duties.

Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Requirements:

Tenacity and dedication are important traits to possess, particularly when faced with challenging tasks or projects.

Experience: Proven experience as a personal assistant or in a similar administrative role, preferably supporting senior executives.

Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with individuals at all levels.

Organizational Skills: Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.

Technical Proficiency: Proficient in using computers and various software applications, including Microsoft Office Suite (Word, Excel, Outlook) and calendar management tools.

Problem-Solving: Strong problem-solving skills, with the ability to anticipate needs and address issues proactively.

Flexibility: Adaptable and flexible, willing to handle a variety of tasks and adjust to changing priorities.

Discretion: High level of discretion and integrity when dealing with confidential information.

Interpersonal Skills: Excellent interpersonal skills, with the ability to work effectively both independently and as part of a team.

If you are an experienced and dedicated professional with a passion for providing top-notch support, we invite you to apply for the Personal Assistant position. This role offers the opportunity to make a significant impact by ensuring the smooth operation of our executive's daily activities. Join our team and contribute to our success by bringing your organizational prowess and proactive approach to this essential role.

Job Type: Full-time

Benefits:
Health insurance - Medical/Dental/Vision
Life Insurance - 100% Company Paid

Experience:
Personal assistant: 1 year (Preferred)

Ability to Commute:
Brea, CA 92821 (Required)
Work Location: In person (No remote work)