City of Norfolk, VA is hiring: Administrative Assistant I in Norfolk

Administrative Assistant IPrint (https://www.governmentjobs.com/careers/norfolk/jobs/newprint/4621347)ApplyAdministrative Assistant ISalary$41,775.00 - $68,093.00 AnnuallyLocationVA 23510, VAJob TypePermanent Full-timeJob Number12388DepartmentDiversity, Equity, and InclusionOpening Date11/07/2024Closing Date11/17/2024 11:59 PM EasternDescriptionBenefitsQuestionsDescriptionCity of Norfolk Office of Diversity, Equity and Inclusion is seeking an Administrative Assistant I to support Norfolk’s newest department. If you’re eager to join a team committed to transforming local government and creating an environment that is welcoming and inclusive to everyone then this is the right opportunity for you.The Administrative Assistant will provide administrative support to the Chief Diversity, Equity and Inclusion Officer.The Administrative Assistant I will perform clerical, administrative, and financial support duties and provide records support. This individual will assist with scheduling, payroll, employee onboarding, and office purchases, as well as coordinate training for support staff, and manage planning & reporting processes.Department Hiring Salary Range: $41,775- $45,000Essential FunctionsEssential functions include but are not limited to:Performs administrative duties by answering telephone inquiries, sending and receiving e-mail messages, distributing information, facilitating requests for computer security access, coordinating meetings and appointments, ordering supplies, contacting vendors for pricing and availability, taking light dictation and meeting minutes, distributing mail, updating manuals, coordinating travel plans, greeting and screening visitors for entry into secured areas, performing data entry, maintaining databases and filing systems, reviewing, analyzing and transcribing reports, writing letters and statements, responding to emails, processing paperwork and payroll, ordering supplies and equipment, conducting research, maintaining overtime and leave records, reviewing reports and resolving issues.Performs financial duties and provides fiscal records support by preparing electronic documents, disbursing petty cash and maintaining related records, keeping spreadsheets for all budget accounts and expenditures, processing and maintaining unit payroll and financial record files, researching, balancing and posting fiscal and related data to appropriate budgetary accounts, paying invoices, monitoring accounts for availability of appropriate balances and performing periodic reconciliation of accounts.As a primary support to the Chief DEI Officer the Administrative Assistant I will assist with contract administration, attending staff and community meetings and coordinating special projects to help advance Norfolk’s efforts to be a Diverse, Equitable, and Inclusive city for all staff, residents, businesses, and visitors.Education/ExperienceWork requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.One year of general office work experience. A bachelor's degree or above may substitute work experience (as approved by the department).Some College preferred.Additional Information & RequirementsMay require ability to qualify for Virginia Crime Information Network (VCIN).Driver's License not required.Work Location: 232 E. Main Street Norfolk, VA 23510Working Hours: Mon-Friday 40 hours/week 8:30am-5:00pm.Signing Bonus: This position is eligible for a one-time $5,000 signing bonus. The signing bonus will be paid in two (2) increments: $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period. To receive the signing bonus, you must be an active employee in good standing.Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.RetirementIf you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.NOTE:The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.Non-CityPositions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.01The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.I understand and will answer the following supplemental questions completely and thoroughly.02Are you a current or previous City of Norfolk employee?Yes - I am a current City of Norfolk EmployeeYes - I am a previous City of Norfolk EmployeeNo - I am not a previous or current City of Norfolk employee03Please select the highest level of education you have completed.Less than High School Diploma/GEDHigh School Diploma/GEDSome College (6 months or more)Vocational/Technical DegreeAssociate's DegreeBachelor's DegreeMaster's Degree or higher04Please select how many years of administrative experience do you possess.No experienceLess than 1 year1-3 years3-5 years5+ years05Please select how many years of customer service experience you possess.No experienceLess than 1 year1-3 years3-5 years5+ years06Which best describes your experience with Microsoft Suite applications: Word, Excel, PowerPoint, Teams, Outlook:No experienceLess than 1 year1-3 years3-5 years5+ years07How many years of experience do you have operating computers and performing other clerical duties in an office setting?No experienceLess than 1 year of experience1-3 years3-5 years5+ years08If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."09Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.10Please indicate your veteran status. (A copy of your long form DD-214 may be required)I am not a VeteranI am a VeteranI am a Disabled VeteranRequired QuestionAgencyCity of NorfolkApplyPlease verify your email address Verify Email