City of Hampton, VA
City of Hampton, VA is hiring: Administrative Assistant in Hampton
City of Hampton, VA, Hampton, VA, United States
Salary:
$37,999.00 - $41,799.00 Annually
Location :
Hampton, VA
Job Type:
Full-Time Permanent
Job Number:
08407
Department:
VICTIM WITNESS PROG
Opening Date:
11/21/2024
Closing Date:
11/26/2024 11:59 PM Eastern
Function
Come work for the City of Hampton,
a vibrant waterfront community, celebrating and embracing 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits and promotes career and personal development. Benefits include enrollment in the Virginia Retirement System, flexible and/or remote work opportunities for certain positions, excellent healthcare insurance, and other fringe benefits.
The City of Hampton, is seeking an Administrative Assistant to support the Hampton Victim Witness Program. If you have excellent administrative skills, and enjoy engaging with the community in a public-facing role, this could be the perfect opportunity for YOU!
Performs a broad spectrum of clerical, technical and administrative duties in support of senior management for the City of Hampton. May support special projects as required.Examples of what you will be doing:
Receives and screens visitors and callers from the general public, city departments and offices, and representatives of agencies outside of the city government. Responds appropriately and assists as needed to questions, comments, requests and citizen complaints. Assesses and resolves problems as necessary.Produces a wide variety of correspondence, documents and reports, in accordance with supervisor's professional style and preferences. Makes effective use of word-processing, presentation and spreadsheet software to prepare material for managers. May be required to analyze and prioritize information.Maintains supervisor's calendar.May coordinate group meetings, conference calls, and other departmental activities. Processes and prepares mail, maintains files. Participates as needed in maintaining time, attendance, leave and other personnel records. Participates as needed in maintaining the departmental budget.Maintains inventory and equipment to ensure smooth office operation. Proactively identifies needed resources and expedites acquisition the same (e.g. office supplies and services, contract support.) May process invoices and verify payment.May supervise assigned clerical and technical support personnel.Minimum Qualifications
:
Completion of a standard high school course of study or GED; business school training or coursework in Office Administration preferred.Considerable responsible clerical experience, preferably within a municipal government or other service related organization, is required.Requires thorough knowledge of current business practices and protocols involved in providing services and quality customer service to the public; must have the ability to pass a standard typing test with a minimum of 45 wpm and a maximum of six (6) errors.The ability to take and transcribe dictation may be required. Computer skills that include proficiency in word processing, spreadsheet and presentation software are required.Must possess the ability to make minor decisions in accordance with established policies and procedures; must be able to coordinate and organize resources in efficient and effective ways to meet goals; must be able to multi-task.Requires the ability to prepare effective written communication, and the ability to communicate effectively verbally.Must be detail-oriented, possess good organizational and follow-up skills, and have the ability to prioritize and meet deadlines.Must be able to create and maintain harmonious relationships with diverse populations.May be required to possess a valid motor vehicle operator's license issued by the State of Virginia and must have a satisfactory driver's record based on the City of Hampton criteria.Must successfully pass a background check related to this position prior to any offer of employment or promotion.Additional Requirements:
Work environment requires contact with the general public, city employees, elected officials, business executives, and representatives of municipal, state, and federal government, as well as other public and private organizations. The incumbent must exercise discretion and diplomacy when dealing with customers.Strong customer service and interpersonal skills are essential.Must have flexibility to work non-standard work hours when needed.
Benefits Overview
The following plans are available the first of the month following one full calendar month of employment:
-Health insurance-Dental insurance-Vision insurance-Reimbursement accountsHealth insurance offered through Optima Health (1-800-229-1199). For more information on the provider network and pharmacies, see theThe vision plan is offered through EyeMed Vision Care. For more information, see theThree dental plans are offered through Delta Dental (Delta Care, Delta Dental PPO, and Delta Dental PPO Plus) 1-800-237-6060. For more information, see the
Employees begin accruing annual and sick leave immediately.Other forms of leave include:
Maternity LeaveParental Bonding LeaveCare for Sick Parent LeaveBirthday LeavePersonal day (available every quarter)
The ten paid holidays each year include:
New Year's DayMartin Luther King, Jr. DayPresident's DayMemorial DayJuneteenth DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayEmployee's birthday
A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the
Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company.
Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see theTraining and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-363-6777, 1-800-899-8174 or
Direct deposit into most banks is a convenient finance feature.
Savings bonds are available to the City's workforce.Employees are covered for Workers' Compensation where appropriate.
01
Do you have a High School diploma or successful completion of a GED?
YesNo
02
Which of the options below best describes your experience in clerical support work including direct customer contact?
No experienceLess than 1 year1-2 years3 or more years
03
Which of the options below best describes the years of experience you have gained in a municipal government setting?
No experienceLess than 1 year1-2 years2-3 years3 or more years
04
Which of the options below best describes your knowledge of and experience with personal computer operations and Microsoft Office applications?
Basic knowledge and proficiencyModerate knowledge and proficiencyExpert knowledge and proficiency
05
This position requires that you possess a valid Driver's License and have a satisfactory driving record based on the City of Hampton criteria. Failure to provide your driver's license number will prevent us from considering your application. Please confirm your driver's license number by entering it below:
06
I understand that this position is non-exempt.
YesNo
07
I understand that I must successfully pass a background check related to this position prior to any offer of employment or promotion.
YesNo
Required Question
$37,999.00 - $41,799.00 Annually
Location :
Hampton, VA
Job Type:
Full-Time Permanent
Job Number:
08407
Department:
VICTIM WITNESS PROG
Opening Date:
11/21/2024
Closing Date:
11/26/2024 11:59 PM Eastern
Function
Come work for the City of Hampton,
a vibrant waterfront community, celebrating and embracing 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits and promotes career and personal development. Benefits include enrollment in the Virginia Retirement System, flexible and/or remote work opportunities for certain positions, excellent healthcare insurance, and other fringe benefits.
The City of Hampton, is seeking an Administrative Assistant to support the Hampton Victim Witness Program. If you have excellent administrative skills, and enjoy engaging with the community in a public-facing role, this could be the perfect opportunity for YOU!
Performs a broad spectrum of clerical, technical and administrative duties in support of senior management for the City of Hampton. May support special projects as required.Examples of what you will be doing:
Receives and screens visitors and callers from the general public, city departments and offices, and representatives of agencies outside of the city government. Responds appropriately and assists as needed to questions, comments, requests and citizen complaints. Assesses and resolves problems as necessary.Produces a wide variety of correspondence, documents and reports, in accordance with supervisor's professional style and preferences. Makes effective use of word-processing, presentation and spreadsheet software to prepare material for managers. May be required to analyze and prioritize information.Maintains supervisor's calendar.May coordinate group meetings, conference calls, and other departmental activities. Processes and prepares mail, maintains files. Participates as needed in maintaining time, attendance, leave and other personnel records. Participates as needed in maintaining the departmental budget.Maintains inventory and equipment to ensure smooth office operation. Proactively identifies needed resources and expedites acquisition the same (e.g. office supplies and services, contract support.) May process invoices and verify payment.May supervise assigned clerical and technical support personnel.Minimum Qualifications
:
Completion of a standard high school course of study or GED; business school training or coursework in Office Administration preferred.Considerable responsible clerical experience, preferably within a municipal government or other service related organization, is required.Requires thorough knowledge of current business practices and protocols involved in providing services and quality customer service to the public; must have the ability to pass a standard typing test with a minimum of 45 wpm and a maximum of six (6) errors.The ability to take and transcribe dictation may be required. Computer skills that include proficiency in word processing, spreadsheet and presentation software are required.Must possess the ability to make minor decisions in accordance with established policies and procedures; must be able to coordinate and organize resources in efficient and effective ways to meet goals; must be able to multi-task.Requires the ability to prepare effective written communication, and the ability to communicate effectively verbally.Must be detail-oriented, possess good organizational and follow-up skills, and have the ability to prioritize and meet deadlines.Must be able to create and maintain harmonious relationships with diverse populations.May be required to possess a valid motor vehicle operator's license issued by the State of Virginia and must have a satisfactory driver's record based on the City of Hampton criteria.Must successfully pass a background check related to this position prior to any offer of employment or promotion.Additional Requirements:
Work environment requires contact with the general public, city employees, elected officials, business executives, and representatives of municipal, state, and federal government, as well as other public and private organizations. The incumbent must exercise discretion and diplomacy when dealing with customers.Strong customer service and interpersonal skills are essential.Must have flexibility to work non-standard work hours when needed.
Benefits Overview
The following plans are available the first of the month following one full calendar month of employment:
-Health insurance-Dental insurance-Vision insurance-Reimbursement accountsHealth insurance offered through Optima Health (1-800-229-1199). For more information on the provider network and pharmacies, see theThe vision plan is offered through EyeMed Vision Care. For more information, see theThree dental plans are offered through Delta Dental (Delta Care, Delta Dental PPO, and Delta Dental PPO Plus) 1-800-237-6060. For more information, see the
Employees begin accruing annual and sick leave immediately.Other forms of leave include:
Maternity LeaveParental Bonding LeaveCare for Sick Parent LeaveBirthday LeavePersonal day (available every quarter)
The ten paid holidays each year include:
New Year's DayMartin Luther King, Jr. DayPresident's DayMemorial DayJuneteenth DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayEmployee's birthday
A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the
Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company.
Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see theTraining and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-363-6777, 1-800-899-8174 or
Direct deposit into most banks is a convenient finance feature.
Savings bonds are available to the City's workforce.Employees are covered for Workers' Compensation where appropriate.
01
Do you have a High School diploma or successful completion of a GED?
YesNo
02
Which of the options below best describes your experience in clerical support work including direct customer contact?
No experienceLess than 1 year1-2 years3 or more years
03
Which of the options below best describes the years of experience you have gained in a municipal government setting?
No experienceLess than 1 year1-2 years2-3 years3 or more years
04
Which of the options below best describes your knowledge of and experience with personal computer operations and Microsoft Office applications?
Basic knowledge and proficiencyModerate knowledge and proficiencyExpert knowledge and proficiency
05
This position requires that you possess a valid Driver's License and have a satisfactory driving record based on the City of Hampton criteria. Failure to provide your driver's license number will prevent us from considering your application. Please confirm your driver's license number by entering it below:
06
I understand that this position is non-exempt.
YesNo
07
I understand that I must successfully pass a background check related to this position prior to any offer of employment or promotion.
YesNo
Required Question