HR Administrative Assistant Job at Labor Solutions Professional in Chicago

Administrative Assistant (Operations and HR) (Chicago)

Reports To: Director of Operations and dotted line Human Resources

Direct Reports: None

FLSA Status: Non-Exempt

Employment Type: Full Time

Position Overview: The Administrative Assistant will work to support the Operations and HR teams with a multitude of projects and administrative tasks.

Essential Job Functions:

· Perform receptionist duties such as distributing mail and greeting and assisting guests, assist HR team with uploading documents, tracking training, light phone calls, etc.

· First point of contact for employees with questions or needs.

· File maintenance and organization.

· Assist with scheduling sewing assessments, prepare sewing certificates and training evaluations.

· Assist with payroll including scanning tickets, reviewing timecards, etc.

· Prepare applicant packets and training materials, update internal postings and communications.

· Track employee referral bonuses

· Assist with planning and organizing company events (annual picnic, quarterly employee meetings), misc. administrative duties.

· Research other avenues to attract candidates and connect with community organizations to broaden the organizations footprint in the market.

· Data entry duties for Operations team.

· Ability to work within a multi-cultural workforce with multiple languages being spoken (primarily Cantonese, Spanish, and English).

Non-Essential Job Functions:

· Other duties as assigned.

Training: Provided on the job.

Qualifications:

High School Diploma or GED required.

Minimum 1-year of experience in similar position. Prior manufacturing experience preferred but not necessary. Bilingual in Cantonese or Spanish is a plus.

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