Administrative Services Assistant

Summary

As the Administrative Services Assistant, you will be responsible for performing a variety of office, clerical, and facilities tasks to support the Administrative Services Supervisor in providing an excellent in-office experience to clients, employees, guests, and vendors. The location of this role is at our Fairport, NY headquarters location. You will report to the Administrative Services Supervisor.

Responsibilities

• Processing and delivery of incoming/outgoing mail (USPS, FedEx, UPS, newspapers, etc.)
• Maintaining proper inventory of mail/office/kitchen supplies, including reordering when necessary
• Ensuring kitchenettes and conference rooms are properly stocked with kitchen, office, and cleaning supplies
• Identifying equipment/facilities problems and placing appropriate service calls
• Providing support (set-up, food/drinks, materials, clean-up) for client/employee meetings and other Firm activities
• Performing administrative tasks related to new/departing employees (key cards, office supplies, name plates, etc.)
• Ensure all conference rooms and Reception areas maintain appropriate appearance.
• Assist in maintaining vendor relationships with the Firm
• Acting as part of a rotation for reception, including operating switchboard (answering/directing calls), greeting clients/visitors, etc.
• Assisting with physical security by disseminating and tracking temporary key cards for employees, visitors, and vendors.
• Performing clerical tasks, such as printing, scanning, binding and assisting with other administrative duties, including (but not limited to) general office tasks, facilities management, and client support
• Assist with client and firmwide mailings, and special projects as needed

Qualifications

• Associates Degree preferred
• 1 - 2 years customer service experience preferred
• Intermediate computer experience - Microsoft Word and Excel preferred
• Physically able to reach, stretch, bend, and walk during the daily routine, with ability to stand for long lengths of time; ability to lift up to 50 pounds
• Ability to work full time on-site at our Fairport, NY headquarters location

Compensation: Expected hourly rate between $22-$23 per hour