Receptionist/Administrative Assistant Job at KeyStaff, Inc in West Palm Beach

Location: West Palm Beach , 33417

Pay Rate: $18.00- $20.00 hr

Working Schedule :  9am – 5pm Monday through Friday

Job Type: This position is full-time, onsite office setting

We are an  accounting and bookkeeping firm in the West Palm Beach Area seeking a receptionist/administrative assistant who is a self-motivated individual who has the ability to handle daily operations, work independently with a strong emphasis on organization and an unwavering attention to detail. The ideal candidate must possess a friendly and happy disposition; have good customer service
skills with a professional attitude and appearance. Time management skills with the ability to prioritize tasks are also very important. We greatly appreciate and are strictly looking for someone who is willing to seek longevity within our company. If you have any interest in
the accounting field, there is plenty of room and opportunity for advancement. We strongly encourage growth from within.

Prior experience with client relations and strong administrative skills along with exceptional retention and attention to detail are key to being just the right candidate.

Responsibilities:

• Answer, screen and forward incoming phone calls
• Greet and welcome guests and direct to the appropriate person
• Receive, pickup, sort, log and distribute daily mail/deliveries
• Keep inventory of stock and restocking of supplies toiletries
• Maintain business calendars to include scheduling appointments calls, internally & externally.
• Prepare and maintain conference room for meetings
• Perform other clerical duties such as filing, photocopying, scanning and faxing
• Light bookkeeping responsibilities, prepare invoices, data entry
• Receive payments, prepare deposits and make bank runs
• Other administrative and operational duties as assigned

Essential Qualifications:

• 3+ years of related experience in an administrative role
• Strong telephone skills
• Proficiency in Google and Microsoft Office Suite
• Solid written and verbal communication skills
• Hands-on experience with office equipment
• Ability to be discreet and maintain confidential information

Requirements:

• Must live within 20 miles of our office
• Drug and smoke free workplace
• Must have reliable transportation
• Please submit a cover sheet and resume for consideration.
• Applicants with the following experience a plus: Social Media – Facebook, LinkedIn , Email & Internet Marketing – Constant Contact
• QuickBooks Online experience 

PLEASE DO NOT APPLY IF YOU DO NOT MEET THE QUALIFICATIONS.