University of Wisconsin Madison is hiring: Administrative Assistant - Mathematic

Job Summary: The Department of Mathematics at UW-Madison is seeking an Administrative Assistant to join our talented administrative support team. One of the largest on campus, Mathematics is home to over 400 workers including faculty, academic staff, university staff, pre- and postdoctoral trainees; as well as graduate and undergraduate student employees. This position offers a dynamic and collaborative work environment including a broad range of challenging and varied administrative responsibilities. A successful candidate will be enthusiastic, motivated, and have excellent interpersonal and organizational skills. The person in this role will be expected to provide general support to the members of the administrative team by coordinating several operational and ad hoc duties. This position functions as a primary contact person for the department and provides critical administrative support for the Department Administrator and Department Chair. In addition to this support, the person in this role will be responsible for maintaining our social media and website, coordinating fundraising, and overseeing the work of student hourly support staff. This detail-oriented position requires excellent administrative, organizational, and communication (verbal, written, and electronic) skills as well as computer proficiency with a variety of applications. It requires considerable professionalism, confidentiality, independent initiative, sound judgement, analytic ability, and problem-solving skills. The successful candidate will have the ability to manage competing priorities as well as the ability to work independently in dealing with a diverse workload and varied responsibilities. This position is 100% on site. Remote work is not available for this role. Responsibilities: Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. * 5% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * 35% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums * 15% Prepares and audits complex records, edits documents, and reviews work done by others * 20% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures * 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * 5% Purchase and distribute office supply inventories, tracking expenditures and maintaining required records * 5% Provides administrative support and logistics management for the annual Wisconsin Mathematics, Science and Engineering Talent Search competition * 5% Oversee work of student hourly office support staff (2 students per year) Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred H.S. Diploma Qualifications: Required Qualifications: * Excellent verbal and written communication skills * Experience using Microsoft Office and Google Suite for coordinating and processing work activities * Excellent interpersonal skills including ability to work with people from a wide variety of backgrounds, cultures, and levels of education Preferred Qualifications: * Minimum 1 year experience working in a similar role * Experience creating professional communications for diverse audiences (e.g. social media, customer service, student support) Work Schedule: Standard business hours are 7:45-4:30 M-F. Work Type: Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Remote work is not available for this position. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $23.00 HOURLY Depending on Qualifications The typical starting salary for this position is $23.00 - $30.62 an hour depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits. Additional Information: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position. How to Apply: Please click on the "Apply Now" button to start the application process. Applications must be submitted by 11:55 pm on the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should address how your skills, knowledge, and abilities are transferrable to this role. Additional materials submitted other than your cover letter and resume will not be considered. Please note your application materials may be used as a writing sample. Selected applicants will be invited to participate in virtual interviews (via Zoom) to be held approximately 7-10 days after the posting closes. An additional round of interviews may be requested and will be scheduled individually. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor. At UW-Madison, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, we encourage you to apply. For questions on the position contact: Heidi Udelhoven hudelhoven@wisc.edu or 608-263-2023. Contact: Heidi Udelhoven hudelhoven@wisc.edu 608-263-2023 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Administrative Assistant III(AD003) Department(s): A48-COL OF LETTERS & SCIENCE/MATHEMATICS/MATH Employment Class: University Staff-Ongoing Job Number: 294782-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.