Administrative Assistant II Job at University of Wisconsin Madison in Madison

Job Summary: This Administrative Assistant II in the Department of Medicine, Division of Endocrinology assists research faculty and other staff by coordinating their complex daily activities allowing them to be successful in their teaching, research, service, clinical, outreach, and administrative duties. This role requires excellent organizational skills with a strong attention to detail. A candidate that has strong verbal and written communication skills will be necessary in this role. A candidate who is innovative, collaborative, service-oriented, and strategic would be a great fit and addition to our administrative team! Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision * 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * 10% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities * 20% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums * 10% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision * 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * 20% Performs administrative tasks including meeting agendas and minutes, word processing, calendaring, purchasing and reimbursements. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred H.S. Diploma Qualifications: Microsoft Suite efficiency required Experience using virtual conferencing tools required Administrative support experience required Relevant experience in a healthcare setting preferred Work Schedule: Monday - Friday between the business hours of 8am-5pm. The exact schedule will be determined at the time of hire. Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $23.00 HOURLY Depending on Qualifications The starting pay rate for the position is $23.00 per hour but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/). SMPH University Staff Benefits flyer: (https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm) Additional Information: University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work. How to Apply: To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice. Contact: Kim Cowan kgcowan@medicine.wisc.edu 608-262-6019 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Administrative Assistant II(AD002) Department(s): A53-MEDICAL SCHOOL/MEDICINE/ENDOCRINOL Employment Class: University Staff-Ongoing Job Number: 308594-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.