Executive Administrative Assistant Job at SDRE Homebuyers LLC in San Diego

We are seeking a highly organized and proactive Executive Assistant to support the executive team at SDRE, San Diego’s fastest-growing residential real estate developer. The Executive Assistant will manage a wide range of administrative and executive support-related tasks, ensuring the smooth operation of the executive office.

Responsibilities:

·         Act as an extension of the CEO and Senior Leadership by embodying their attitude, knowledge, and preferences.

·         Schedule both in-person and virtual meetings.

·         Manage communications, including emails and messages.

·         Arrange travel plans.

·         Organize files and documents.

·         Prepare various forms and documents.

·         Report and track expenses.

·         Manage and prioritize multiple, simultaneous projects and assignments adeptly.

·         Welcome guests by greeting them in person or on the telephone, and handle requests and queries appropriately.

·         Maintain credibility, trust, and support with staff, and build relationships important to the success of the organization. Act with a high degree of discretion and confidentiality.

·         Plan on-site and off-site activities, retreats, and fun employee events. This includes locating venues, booking group travel, negotiating contracts, ordering swag, coordinating AV services, and working within budget.

·         Prioritize tasks, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadlines.

·         Analyze, negotiate, and review contracts related to subscriptions, materials, supplies, products, and services. Manage quality and delivery, and monitor expenses.

·         Schedule and coordinate meetings, book conference rooms, order catering, and ensure AV equipment is working properly.

·         Maintain office supplies by managing inventory and ordering.

·         Prepare and clean the conference room.

·         Maintain the conference room schedule.

Qualifications:

• Provide administrative and clerical support daily.
• Possess strong written and verbal communication skills.
• Demonstrate the ability to build relationships and maintain confidentiality.
• Have a thorough understanding of accepted business practices.
• Be proficient in Microsoft Word and Outlook, with basic skills in Microsoft Excel.
• Have the ability to quickly and effectively solve problems.
• Exhibit excellent organizational skills and the ability to multi-task in a fast-paced working environment.
• Be able to remain in a stationary position up to 50% of the time.
• Have the ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Some college education is preferred.

Benefits:

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with company match.
• Opportunities for professional development and career advancement.
• Paid time off

Salary Range: $75,000 - $85,000 annually depending on experience