Executive Administrative Assistant Job at GG Homes in San Diego

Executive Administrative Assistant - SDRE Homebuyers | San Diego, CA Are you a driven and dynamic professional with a passion for real estate investment? SDRE Homebuyers, a partner of GG Homes, is seeking a highly organized and proactive Executive Administrative Assistant to join our team in San Diego. About Us: SDRE Homebuyers is San Diego’s premier real estate investment group, specializing in maximizing the potential value of properties through extensive research, experience, and strategic planning. Our team is dedicated to delivering exceptional results, and we’re looking for a talented individual to support our CEO and contribute to our continued success. Role Overview: As Executive Administrative Assistant specialist at SDRE Homebuyers, you will be an essential extension of the CEO, managing daily operations and ensuring the smooth execution of tasks. This role is perfect for someone who thrives in a fast-paced environment, values confidentiality, and is passionate about making an impact. Responsibilities: Key Responsibilities: • Executive Support: Act as an extension of the CEO, reflecting their attitude, knowledge, and preferences in all interactions. • Scheduling: Manage in-person and virtual meetings, ensuring the CEO’s schedule is optimized and organized. • Communications: Handle emails, messages, and other communications with professionalism and discretion. • Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation. • Documentation: Organize files and documents, prepare forms, and manage expense reporting and tracking. • Event Planning: Plan and execute on-site and off-site activities, retreats, and employee events, including venue selection, group travel, contract negotiation, and AV coordination. • Relationship Management: Build and maintain trust with staff and external partners, acting with a high degree of discretion and confidentiality. • Contract Management: Analyze, negotiate, and review contracts related to subscriptions, materials, supplies, products, and services. • Office Management: Maintain office supplies, manage conference room schedules, and ensure the office environment is welcoming and organized. Qualifications: • Proven experience in providing administrative and clerical support on a daily basis. • Strong written and verbal communication skills. • Demonstrated ability to build relationships and maintain confidentiality. • Thorough understanding of accepted business practices. • Proficiency in Microsoft Word and Outlook, with basic skills in Microsoft Excel. • Ability to quickly and effectively solve problems. • Excellent organizational skills and the ability to multi-task in a fast-paced working environment. • Some college education preferred. • Ability to remain stationary up to 50% of the time. • Capability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Bonus Points: • Experience in the real estate industry. • Experience with CRM software. Compensation: $90,000+ • Key Responsibilities: • Executive Support: Act as an extension of the CEO, reflecting their attitude, knowledge, and preferences in all interactions. • Scheduling: Manage in-person and virtual meetings, ensuring the CEO’s schedule is optimized and organized. • Communications: Handle emails, messages, and other communications with professionalism and discretion. • Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation. • Documentation: Organize files and documents, prepare forms, and manage expense reporting and tracking. • Event Planning: Plan and execute on-site and off-site activities, retreats, and employee events, including venue selection, group travel, contract negotiation, and AV coordination. • Relationship Management: Build and maintain trust with staff and external partners, acting with a high degree of discretion and confidentiality. • Contract Management: Analyze, negotiate, and review contracts related to subscriptions, materials, supplies, products, and services. • Office Management: Maintain office supplies, manage conference room schedules, and ensure the office environment is welcoming and organized.