State of Alaska is hiring: Administrative Assistant 2 in Anchorage

Salary: $25.88 HourlyLocation : Anchorage, AKJob Type: Full TimeJob Number: 47758Department: Natural ResourcesDivision: Parks & Outdoor RecreationOpening Date: 10/14/2024Closing Date: 11/22/2024 5:00 PM AlaskaPosition Open To: Alaska Residents OnlyBargaining Unit: General GovernmentRange: 14Job DescriptionThe recruitment period for this vacancy has been extended to allow for a larger applicant pool.Click here to learn more about working for the Division of Parks & Outdoor Recreation.What You Will Be DoingThe Division of Parks & Outdoor Recreation is recruiting for a permanent, Full-Time Administrative Assistant 2 position for the Director's office in Anchorage. The incumbent will provide general administrative support functions in the areas of accounting, personnel, payroll, travel, procurement and inventory for the State Parks Central Office.We're looking for a team-oriented individual who enjoys challenges and variety in their workday to join our supportive and dynamic team.Mission and CultureThe Division of Parks and Outdoor Recreation provides outdoor recreation opportunities and conserves and interprets natural, cultural, and historic resources for the use, enjoyment, and welfare of the people.Core ResponsibilitiesThe key responsibilities of this position include, but are not limited to: Travel coordination for 4 different sections.Assisting the public and other agencies concerning programs and services offered by the Division in person, over the phone, and in writing.Process invoices, encumbrances, and adjustments and reconcile P cards using the state accounting system, Integrated Resource Information System (IRIS). Run routine reports of authorized expenditures using the Alaska Data Enterprise Reporting (ALDER) system.Process payroll/ timesheets using the Human Resource Management System (HRM). Initiates, completes, and submits personnel action paperwork for new hires, transfers, resignations, and terminations.Track inventory for 4 different sections.Benefits of Joining Our TeamBy joining our team, the incumbent will have the opportunity to work in downtown Anchorage, close to many great restaurants, have access to free parking, with the option to park in the parking garage all winter and not have to brush their vehicle off in snowstorms and work with a great group of people!The Working Environment You Can ExpectThis position is located on the 13th floor of the Atwood Building in downtown Anchorage. It serves as the front face for the State Parks Central Office, which caters to the public and Park constituents. The position is collocated with the Director's Office and Office of Boating Safety and an integral part of the Administrative and Grants section.The knowledge, skills, abilities, and competencies needed to be successful in this position include: Working knowledge of Integrated Resource Information System (IRIS) and Alaska Data Enterprise Reporting (ALDER) or equivalent accounting software systems.Experience booking local, out-of-state, and international travel arrangements.Experience using Microsoft Office suite applications Outlook, Word, and Excel, and the ability to produce professional documents.Excellent customer service skills with strong verbal and written communication skills; a positive attitude and an outgoing personality.Skills in organizing, prioritizing and paying attention to detail.Click here to learn more about working for the Division of Parks & Outdoor Recreation.Minimum QualificationsSix months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.OROne year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.OROne year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)OROne year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)Special Note:Examples of entry-level technical experience include:-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.Examples of advanced clerical experience include:-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).Additional Required Information**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYThis recruitment is open to Alaska Residents only. Applicants must meet to be considered for employment at this time.At the time of application , the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below): Cover letter.Transcripts if required to meet MQs.If selected for an interview , the applicant must provide the following: Three professional references, at least one from a current or former supervisor.The last two performance evaluations of letters of recommendation if unavailable.Application NoticeYou can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.Cover LetterA cover letter is required for this position. The letter should explain how you meet the minimum qualifications for the position and highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description above. Your cover letter will be used to determine which applicants will advance to the interview phase of the recruitment.Please attach the cover letter to your application before submitting it online. If you are unable to attach it, fax or email it to the contact number provided below.EducationIf post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Special Instructions for Foreign EducationEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.Work ExperienceIf using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.Bargaining UnitIf you are a current state employee , please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.Driver's License RequirementA driver's license is preferred but not required for this position.EEO StatementThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact InformationWorkplace Alaska Application Questions & AssistanceQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed toFor assistance with your password, please visitFor specific information about this position, please get in touch with the hiring manager at the following:Elise HuffmanAdministrative Officer 2Email: elise.huffman@alaska.govCareers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information. AVTECConfidentialCorrectional OfficersMarine EngineersMt. Edgecumbe TeachersSupervisoryUnlicensed Vessel Personnel/Inland Boatman's UnionExempt employees (not covered by collective bargaining)The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information. General GovernmentLabor, Trades and CraftsPublic Safety Employees AssociationMasters, Mates & PilotsEmployer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents)Long-term and short-term disabilityAccidental Death and DismembermentLong-term care (self and eligible family members)Supplemental Survivor BenefitsEmployee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)Matching employer contribution into a defined contribution program (new employees)Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social SecurityOption to enroll in the Alaska Deferred Compensation ProgramNote: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment optionsSee for additional informationPaid Leave & Other Benefits Personal leave with an accrual rate increase based on time servedTwelve (12) paid holidays a year01I understand that the education and/or experience being used to meet the minimum qualifications for this position must be adequately documented in this application to be considered. Attaching a resume is not an alternative to completing the application in full. Failure to submit a complete application may lead to a determination that your application is incomplete and your removal from consideration for this job opening. I acknowledge that I understand this requirement.02A cover letter is required to complete your application for this position; failure to provide may result in your not being eligible for an interview. Have you attached a cover letter that follows the directions listed in the job announcement? YesNoRequired Question