Columbia Debt Recovery LLC dba Genesis

Executive Administrative Assistant Job at Columbia Debt Recovery LLC dba Genesis

Columbia Debt Recovery LLC dba Genesis, Everett, WA, US

Description:

Administrative Support: Manage and organize calendars, schedule appointments, and coordinate meetings.
Communication Management: Handle correspondence and prioritize communications with a high level of professionalism and confidentiality.
Meeting and Event Planning: Organize and manage meetings and events, including scheduling, sending reminders, preparing agendas and documents, and arrange for catering when necessary
Travel Planning and Coordination: Plan and organize domestic and international travel, including flights, accommodations, and itineraries.
Office and Facilities Management: Oversee and coordinate office organization, filing, supplies, vendor and service management as needed; greet and host visitors
Records Management and Bookkeeping: Maintain comprehensive and accurate records on behalf of executives; perform minor bookkeeping/accounting duties, including invoice payment, preparation of standard Journal entries, and bank account reconciliations.
Personal Errands: Perform a variety of personal errands, including shopping, running errands, managing personal projects as needed.
Confidentiality: Maintain the highest level of confidentiality regarding all business and personal matters.

Requirements:

3-5 years of relevant experience as an executive assistant, personal assistant or similar role; proven ability to anticipate and exceed needs with minimal direction
Exceptional organizational and time management skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office suite and ability to learn and adapt to new technology; familiarity with DialPad is a plus
Willingness to work flexible hours and adapt to emerging priorities and needs