Administrative Assistant/Associate Job at Over Zero in Phoenix

Over Zero, a project of Hopewell Fund

Position Title: Administrative Assistant/Associate
Location: Remote anywhere within Arizona
Reports to: Arizona State Director
Hours per week (average): 20
Overtime Status: Non-exempt
Term: Through 12/31/2025, with possibility of extension

Position Summary

The Administrative Assistant/Associate's role is to provide administrative and operational support to help advance the project towards its strategic goals. Working alongside the Arizona State Director, this position plays a vital role in team resource management, meeting planning, as well as the execution of high-level convenings. Note: This position is currently structured as a 50% time position.

Responsibilities and Tasks

The Administrative Assistant/Associate will work closely with the Arizona State Director and full Resilience States Project team on:

• Relationship management:
  • Assist the AZ State Director, Associate Director of Programs, Programs Associate,  in developing and maintaining relationships with network participants and in-state partners. This includes:
  • Working with the AZ Director and  Programs Associate on maintaining partner communication including invitations and updates, newsletter, etc
  • Assist with communication support, event logistics and planning for FOOZ (Friends of Over Zero)
  • Coordinating meetings and scheduling
  • Tracking and documenting incoming requests from network members
  • Organizing and updating notes, calendars, and other trackers to keep track of touchpoints with network members
• Program support: 
  • In partnership with the wider Over Zero team, help coordinate rapid response efforts in Arizona that reduce the impact of political violence. This includes:
    • Compiling and disseminating rapid response resources 
    • Tracking rapid response requests and support provided 
    • Providing coordination support  for  necessary Over Zero staff
  • Assist Arizona State Director with moving forward  catalyst projects initiated by program participants, including any identified logistical and programmatic needs (including assistance with contracts and payments and compliance).
  • Work with Program Associate to ensure in-person programming components are accounted for and completed (including surveys, contracts, catering orders, travel, etc). 
  • Work with Arizona State Director to develop, maintain, and adjust work plans and timelines toward network goals
  • Manage impact tracking for state-level and local activities.

All employees of Hopewell Fund are required to complete timesheets.

Education, Experience, Knowledge, Skills and Ability   

We are looking for someone with:

• At least 2+ years of administrative experience
• Experience working in operations, project management, event planning, and/or hospitality
• An interest in making a difference in the world through investing in local leadership and building local resilience to political and identity-based violenceA client service orientation and team player attitude
• Keen attention to detail and strong time management skills
• High School diploma or equivalent
• Ability to travel throughout the state of Arizona as needed and nationally on occasion
• Must have access to stable internet to complete job duties
• Proficiency in Spanish desirable (but not required)

How to Apply

Complete your application directly on our careers page: https://overzero.applytojob.com/apply/

Applications will be reviewed on a rolling basis, applications submitted prior to Friday, November 1st will be given priority.

Please submit your résumé as a PDF using the upload functions integrated with the online application. 

In lieu of a cover letter, please respond to the questionnaire presented in the application with approximately a 2-3 sentence response. The questions are as follows:

1. What is your approach to project management?
2. Why are you interested and well suited to contribute to Over Zero’s mission and to this role in Arizona particularly?
3. What previous professional or volunteer experience do you feel is most relevant to this position?
4. What about Over Zero's values is most appealing to you?

We will be in contact with you if we are to proceed with your application. The announcement will remain posted until the position is filled.

Compensation and Benefits

Salary range: The starting salary range for this position is $28,000-$30,000 (at 20 hours per week) per year, commensurate with the candidate’s relevant experience, capabilities, and skills, and in alignment with internal equity.

Benefits: Comprehensive benefits package that includes:

• 100% employer-paid health, dental, and vision insurance.
• 3% automatic contribution and a 3% employer match on 401(k) contributions.
• Flexible spending account options for health, dependent care, and transit.
• Mobile phone and technology benefits.
• 80 hours of vacation time, 40 hours of health leave, up to 1 days of casual leave, and 10 hours of volunteer leave annually.
• 13 paid holidays throughout the year.
• Eligibility for 12 weeks, pro-rated by FTE, of paid family and medical leave after 90 days of employment.
• Commitment to professional development and growth.

About Over Zero

Over Zero, a project of the Hopewell Fund, was founded to reduce, prevent, and create long-term societal resilience to political and identity-based violence and other forms of group-targeted harm. We focus on the role of communication in either fueling or counteracting this type of violence and we equip leaders from diverse sectors with tools for violence prevention and response. We collaborate with a wide range of academics, researchers, and practitioners globally. We are deeply committed to our organizational culture, which includes values of co-creation, discovery, do no harm, impact, and wholeness.

Hiring Statement

Over Zero is a project of Hopewell Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Hopewell is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Hopewell’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

E-Verify

Hopewell participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.

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