Junior Administrative Assistant Job at Huston-Tilloston University in Austin

Junior Administrative Assistant (CAS)

POSITION SUMMARY

The work includes a large variety of tasks involving a degree of judgment and problem solving with accuracy and attention to detail. In addition, the position requires independent management of time and projects while maintaining line of communication with the supervisor on a regular basis.

TASKS & RESPONSIBILITIES

• Supports the College of Arts & Science in various ways, to include the initiation of paperwork needed for onboarding new hires, electronically submitting requests for purchases (RPs), and submitting payroll documents for approval.
• Offer excellent customer service support to faculty, staff, students, and external partners, through face-to-face interaction, telephone calls, e-mail correspondence, and manage department’s inbox.
• Greet and direct on-campus visitors.
• Work with internal and external clients to ensure campus guidelines are followed, paper and electronic forms are completed accurately, and supporting documentation is on file.
• Manage and coordinate electronic calendars and schedules to ensure accurate bookings, tracking, and appointments.
• Perform a range of staff and/or operational support activities, including arranging for catering services and making travel arrangements.
• Operate personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• Draft or prepare responses to routine inquiries; preparing photocopies, and operating a variety of office and virtual meeting equipment.
• Establishing, maintaining, processing, and updating files, records, certificates, and/or other documents.
• Complete other duties as assigned.

QUALIFICATIONS

• One to three years’ experience directly related to the duties and responsibilities specified
• Bachelor's degree preferred.

KNOWLEDGE, SKILLS, & ABILITIES

• High comfort level with computer applications, including word processing and/or data entry skills
• Records maintenance skills and ability to maintain confidentiality of records and information, including sensitive materials
• High standards of accuracy and the ability to multi-task
• Excellent organizing and coordinating skills
• Advanced customer service skills including interpersonal skills to communicate with internal and external customers
• Ability to communicate effectively, both verbally and in writing
• Ability to create, compose, proofread, and edit written materials
• Ability to understand and follow specific instructions and procedures
• Ability to work independently, in a fast- paced environment
• Ability to maintain calendars and schedule appointments
• Commitment to the mission and vision of the University

SUPERVISION

SALARY RANGE

POSITION STATUS

• Full-time, in-person

SETTING

Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.