Administrative Assistant IV- Construction Project Job at Cornerstone Transportat

Essential Job Duties

• Able to write and communicate clearly with others.
• Able to ensure accurate and timely reporting. (ability to suggest improvements).
• Strong organizational and planning skills in a fast-paced environment.
• Manage everyday office duties and support inspection staff. (Manage office supplies).
• Have knowledge of VEO (Inspection/Document control program).
• Have knowledge of Prolog (Inspection/Document control program).
• Filing and reviewing of RFI’S, Submittal and some knowledge of Plan Reading.
• Able to communicate and Interact with Other LAWA, City Dept.’s., contractors and Airlines. (Preferably with previous LAWA experience).
• Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).
• Available to work modified schedule and Overtime as construction activities require.
• May be called upon to take meeting minute notes in meetings.
• Liaison between Inspector and Project management/Document control.
• Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
• Ability to maintain and organize fi ling system from pre-construction to project close-out
• Ensure that inspector issued documents and maintained and in compliance with the contract documents and LAWA requirements
• The candidate should pass the federal background check and LAWA Badge will be required

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
• Experience in creating PowerPoint presentations is required

Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required
• Self-starter, multi-tasker
• Ability to bring assignments to completion independently
• Ability to work in a high volume, dynamic team environment
• Proven record of accomplishments of office administration
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project
• Handles all matters in strict confidentiality
• Special projects as needed

Education/Training

• Minimum Education Level: Post-Secondary Education

Position is onsite @ LAWA / Hybrid Work: Yes

Administrative Assistant IV- Construction Project: PS1049 / PS1050 / PS1051