University of Washington
FISCAL SPECIALIST 1 (Fixed Duration/Temporary)
University of Washington, Seattle, Washington, us, 98127
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FISCAL SPECIALIST 1 (Fixed Duration/Temporary)
Req #: 238746 Department: DEPARTMENT OF ORAL HEALTH SCIENCES Posting Date: 11/12/2024 Closing Info: Open Until Filled Union Position: Yes Shift: First Shift This position is not eligible for telework. The candidate is expected to be on-site M-F. The Department of Oral Health Sciences (OHS)
in the School of Dentistry (SOD) brings together faculty from different ends of the dental and oral health research spectrum into a single department that has expertise ranging from the modern experimental life sciences through the public health and behavioral sciences. OHS has the goal of improving the oral and general health and well-being of our diverse global population through research, teaching, and service. OHS has an outstanding opportunity open to a
Temporary
Fiscal Specialist 1. Under general direction, the Fiscal Specialist will perform a variety of fiscal and administrative support functions. They will serve as departmental liaison to faculty, staff, and external vendors, which entails responding to and resolving inquiries regarding SOD and OHS policies and procedures, and escalating to the OHS Administrator when necessary. They will also assist with establishing office and administrative systems and procedures, analyzing current workflows and practices to ensure departmental or unit compliance with University of Washington policies and other external regulations. A successful candidate will have experience using Adobe Acrobat Pro, Zoom, and Microsoft 365; specifically: Word, Excel, Outlook, SharePoint, One Drive, and Teams. POSITION DUTIES & RESPONSIBILITIES:
Fiscal Support (75%) Maintain current knowledge of UW and federal allowability of costs, procedures for purchasing, and travel guidelines. In WorkDay (WD) Finance, process and track travel, individual reimbursement, supply and equipment purchases. Track supply orders, address supply chain issues, find alternative vendors for delayed orders. Coordinate with research assistants, coordinators and UW procurement on large orders and contracts. Initiate purchases as the departmental procurement card holder and perform weekly card holder review in WD Finance. Use spreadsheet software to develop and maintain records. Establish and maintain records and files. Department Administrative Support (25%) Receive and refer visitors, distribute mail, oversee departmental shipments. Serve as Department Coordinator for Records Retention, Building Access and Services, Equipment Inventory Office, and Mailing Services. Order, receive, and maintain equipment inventory. Maintain key tracking system and perform yearly audit. Schedule meetings and maintain conference room calendars. Assist with coordination of departmental space renovations and scheduling of lab services. Arrange departmental events. Other duties as assigned. Minimum Qualifications:
Three years of fiscal record keeping experience, or equivalent education/experience. Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
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Req #: 238746 Department: DEPARTMENT OF ORAL HEALTH SCIENCES Posting Date: 11/12/2024 Closing Info: Open Until Filled Union Position: Yes Shift: First Shift This position is not eligible for telework. The candidate is expected to be on-site M-F. The Department of Oral Health Sciences (OHS)
in the School of Dentistry (SOD) brings together faculty from different ends of the dental and oral health research spectrum into a single department that has expertise ranging from the modern experimental life sciences through the public health and behavioral sciences. OHS has the goal of improving the oral and general health and well-being of our diverse global population through research, teaching, and service. OHS has an outstanding opportunity open to a
Temporary
Fiscal Specialist 1. Under general direction, the Fiscal Specialist will perform a variety of fiscal and administrative support functions. They will serve as departmental liaison to faculty, staff, and external vendors, which entails responding to and resolving inquiries regarding SOD and OHS policies and procedures, and escalating to the OHS Administrator when necessary. They will also assist with establishing office and administrative systems and procedures, analyzing current workflows and practices to ensure departmental or unit compliance with University of Washington policies and other external regulations. A successful candidate will have experience using Adobe Acrobat Pro, Zoom, and Microsoft 365; specifically: Word, Excel, Outlook, SharePoint, One Drive, and Teams. POSITION DUTIES & RESPONSIBILITIES:
Fiscal Support (75%) Maintain current knowledge of UW and federal allowability of costs, procedures for purchasing, and travel guidelines. In WorkDay (WD) Finance, process and track travel, individual reimbursement, supply and equipment purchases. Track supply orders, address supply chain issues, find alternative vendors for delayed orders. Coordinate with research assistants, coordinators and UW procurement on large orders and contracts. Initiate purchases as the departmental procurement card holder and perform weekly card holder review in WD Finance. Use spreadsheet software to develop and maintain records. Establish and maintain records and files. Department Administrative Support (25%) Receive and refer visitors, distribute mail, oversee departmental shipments. Serve as Department Coordinator for Records Retention, Building Access and Services, Equipment Inventory Office, and Mailing Services. Order, receive, and maintain equipment inventory. Maintain key tracking system and perform yearly audit. Schedule meetings and maintain conference room calendars. Assist with coordination of departmental space renovations and scheduling of lab services. Arrange departmental events. Other duties as assigned. Minimum Qualifications:
Three years of fiscal record keeping experience, or equivalent education/experience. Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
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