Duluth Area Family YMCA
Program Director
Duluth Area Family YMCA, Duluth, Minnesota, United States, 55806
Job Title: Program Director
FLSA Status: Non-Exempt
Job Type: Full-Time
Reports to: Branch Executive Director
Full-Time Benefits:
Retirement accounts (You can contribute at any time, but the Y will contribute 12% after two years of service with 1,000 hours in each of the two years)
Medical, Dental, Vision, and Life Insurance Plans
Access to a MNsure Navigator
Medical and Dependent Flexible Spending Accounts available
Long and Short-Term Disability Coverage
Employee assistance program
Complimentary nationwide 2 adult family membership to the Y
Discounts on programs, summer camps, YMCA Camp Miller
Paid time off (About 120 hours/ year and starting with 40 hours)
Paid parental leave
Subscription to the Calm app
Bereavement leave
Paid holidays
Team member referral program
Employee engagement and appreciation activities
Growth and development opportunities
Free parking
Leadership certification and related training offered and encouraged
POSITION SUMMARY:
We are seeking a motivated and enthusiastic Program Director to lead and oversee our Aquatics (75%) and Sports & Recreation (25%) programs at the Downtown Branch of the Duluth Area Family YMCA. The Program Director will be responsible for planning, implementing, and managing all aspects of these programs and spaces, ensuring they align with the YMCA's mission, values, and safety standards. This role requires strong leadership, organizational, and communication skills.
ESSENTIAL FUNCTIONS:
Develop, implement, and evaluate Aquatics and Sports & Recreation programs that cater to the diverse needs and interests of our members and the community.
Oversee day-to-day operations of Aquatics and Sports & Recreational programming including: swim lessons, swim team, adult leagues, intramurals, Miracle League, fencing, rock climbing, daily schedules, and facility rentals.
Recruit, train, and supervise a team of qualified staff, including lifeguards, coaches, and instructors.
Promote a welcoming, genuine, hopeful, nurturing, and determined work environment that encourages teamwork and supports professional growth while fostering positivity and inclusivity.
Assist with swimming lessons, lifeguard breaks, and provide on-call support as needed to ensure staff coverage.
Develop and manage departmental budgets, ensuring efficient resource allocation and financial sustainability.
Implement and enforce safety protocols, including lifeguard certifications, first aid, and emergency response procedures.
Ensure compliance with all relevant regulations and standards governing Aquatics and Sports & Recreation activities.
Build strong relationships with members, participants, parents, and community partners to enhance program engagement and participation.
Develop and implement marketing strategies to promote Aquatics and Sports & Recreation programs within the community.
Actively seek feedback and input to continually improve programs and services. Regularly assess program effectiveness and participant satisfaction, making necessary adjustments for improvement.
Apply, execute, and report on grants to meet budgetary and grant requirements.
Assist in YMCA fundraising activities and special events.
Supervisory Responsibility: The Program Director will supervise lifeguards, swim instructors, climbing wall attendants, coaches, Sports & Recreation instructors, and volunteers.
Work Environment:
The Program Director will work in an office using a desk, computer, and other office supplies to ensure compliance and direction of the departments. The Program Director will also work in and near the pool, in the gymnasium, and outdoors on sports fields.
Physical Demands:
The Program Director will require sufficient strength, agility, and mobility to perform essential functions of the position and to supervise program activities. While performing the duties of this job, the Program Director will be required to regularly talk and hear. This position is frequently very active and often requires standing, walking, bending, kneeling, stooping, crouching, crawling, throwing, lifting, swimming, and/or climbing. The Program Director must frequently lift and/or move items over 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Position Type/Expected Hours of Work:
This is a full-time exempt salaried position. Days and hours vary based on the needs of the departments and the Y. This position will consist mostly in an office environment completing job duties, with time on the pool deck, in the gymnasium, or out on the field for programming and community interaction, as necessary. Anticipated oversight will include approximately 75% of time overseeing Aquatics and 25% of time overseeing Sports & Recreation programming. This split will vary based on the seasonal nature of both departments.
Travel:
Some local travel will be necessary to various Duluth Area Family YMCA locations, events, offsite meetings, and trainings. Infrequent out-of-area travel may be required for training purposes.
Required Qualifications:
Minimum: 2 years’ experience in Aquatics programming.
Certifications: Certified lifeguard including CPR/AED for the Professional Rescuer and Basic First Aid. Higher levels of certification are accepted.
Experience in a supervisory role.
Willing to obtain:
YMCA Swim Instructor v6 Certification
YMCA Swim Official Certification
Red Cross Lifeguard Instructor Certification
Belay Certification
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Working knowledge of Microsoft Office products and computer skills.
Preferred Qualifications:
Bachelor’s degree in a field related to aquatics, fitness, recreation, or related degree program
Experience managing a department budget and meeting budgetary goals and objectives
1+ years of successful program management experience that includes managing staff/volunteers, preferably in aquatics, rock climbing, and/or sports leagues.
Additional Eligibility Qualifications:
Must be able to pass a background check.
EEO Statement:
The Duluth Area Family YMCA (the Y) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Y complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation and training.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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FLSA Status: Non-Exempt
Job Type: Full-Time
Reports to: Branch Executive Director
Full-Time Benefits:
Retirement accounts (You can contribute at any time, but the Y will contribute 12% after two years of service with 1,000 hours in each of the two years)
Medical, Dental, Vision, and Life Insurance Plans
Access to a MNsure Navigator
Medical and Dependent Flexible Spending Accounts available
Long and Short-Term Disability Coverage
Employee assistance program
Complimentary nationwide 2 adult family membership to the Y
Discounts on programs, summer camps, YMCA Camp Miller
Paid time off (About 120 hours/ year and starting with 40 hours)
Paid parental leave
Subscription to the Calm app
Bereavement leave
Paid holidays
Team member referral program
Employee engagement and appreciation activities
Growth and development opportunities
Free parking
Leadership certification and related training offered and encouraged
POSITION SUMMARY:
We are seeking a motivated and enthusiastic Program Director to lead and oversee our Aquatics (75%) and Sports & Recreation (25%) programs at the Downtown Branch of the Duluth Area Family YMCA. The Program Director will be responsible for planning, implementing, and managing all aspects of these programs and spaces, ensuring they align with the YMCA's mission, values, and safety standards. This role requires strong leadership, organizational, and communication skills.
ESSENTIAL FUNCTIONS:
Develop, implement, and evaluate Aquatics and Sports & Recreation programs that cater to the diverse needs and interests of our members and the community.
Oversee day-to-day operations of Aquatics and Sports & Recreational programming including: swim lessons, swim team, adult leagues, intramurals, Miracle League, fencing, rock climbing, daily schedules, and facility rentals.
Recruit, train, and supervise a team of qualified staff, including lifeguards, coaches, and instructors.
Promote a welcoming, genuine, hopeful, nurturing, and determined work environment that encourages teamwork and supports professional growth while fostering positivity and inclusivity.
Assist with swimming lessons, lifeguard breaks, and provide on-call support as needed to ensure staff coverage.
Develop and manage departmental budgets, ensuring efficient resource allocation and financial sustainability.
Implement and enforce safety protocols, including lifeguard certifications, first aid, and emergency response procedures.
Ensure compliance with all relevant regulations and standards governing Aquatics and Sports & Recreation activities.
Build strong relationships with members, participants, parents, and community partners to enhance program engagement and participation.
Develop and implement marketing strategies to promote Aquatics and Sports & Recreation programs within the community.
Actively seek feedback and input to continually improve programs and services. Regularly assess program effectiveness and participant satisfaction, making necessary adjustments for improvement.
Apply, execute, and report on grants to meet budgetary and grant requirements.
Assist in YMCA fundraising activities and special events.
Supervisory Responsibility: The Program Director will supervise lifeguards, swim instructors, climbing wall attendants, coaches, Sports & Recreation instructors, and volunteers.
Work Environment:
The Program Director will work in an office using a desk, computer, and other office supplies to ensure compliance and direction of the departments. The Program Director will also work in and near the pool, in the gymnasium, and outdoors on sports fields.
Physical Demands:
The Program Director will require sufficient strength, agility, and mobility to perform essential functions of the position and to supervise program activities. While performing the duties of this job, the Program Director will be required to regularly talk and hear. This position is frequently very active and often requires standing, walking, bending, kneeling, stooping, crouching, crawling, throwing, lifting, swimming, and/or climbing. The Program Director must frequently lift and/or move items over 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Position Type/Expected Hours of Work:
This is a full-time exempt salaried position. Days and hours vary based on the needs of the departments and the Y. This position will consist mostly in an office environment completing job duties, with time on the pool deck, in the gymnasium, or out on the field for programming and community interaction, as necessary. Anticipated oversight will include approximately 75% of time overseeing Aquatics and 25% of time overseeing Sports & Recreation programming. This split will vary based on the seasonal nature of both departments.
Travel:
Some local travel will be necessary to various Duluth Area Family YMCA locations, events, offsite meetings, and trainings. Infrequent out-of-area travel may be required for training purposes.
Required Qualifications:
Minimum: 2 years’ experience in Aquatics programming.
Certifications: Certified lifeguard including CPR/AED for the Professional Rescuer and Basic First Aid. Higher levels of certification are accepted.
Experience in a supervisory role.
Willing to obtain:
YMCA Swim Instructor v6 Certification
YMCA Swim Official Certification
Red Cross Lifeguard Instructor Certification
Belay Certification
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Working knowledge of Microsoft Office products and computer skills.
Preferred Qualifications:
Bachelor’s degree in a field related to aquatics, fitness, recreation, or related degree program
Experience managing a department budget and meeting budgetary goals and objectives
1+ years of successful program management experience that includes managing staff/volunteers, preferably in aquatics, rock climbing, and/or sports leagues.
Additional Eligibility Qualifications:
Must be able to pass a background check.
EEO Statement:
The Duluth Area Family YMCA (the Y) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Y complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation and training.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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