Oregon Health & Science University
Strategic Sourcing Manager
Oregon Health & Science University, Portland, Oregon, United States, 97204
Department Overview
The Strategic Sourcing department is a key function within OHSU that focuses on optimizing the procurement of purchase services and goods. This team is instrumental in identifying, evaluating, and selecting contractors that align with OHSU's strategic goals. This involves assessing contractors' capabilities, financial stability, and performance. Overall, Strategic Sourcing aims to enhance the efficiency and effectiveness of procurement processes, ensuring that OHSU achieves the best possible value from its contractors while supporting its broader strategic objectives.
The Sourcing Manager will be responsible for sourcing products or services that provide OHSU exceptional quality while maintaining a total cost of ownership (TCO) that is most beneficial to OHSU, its stakeholders, and its patients. This position coordinates efficiencies through enterprise-wide purchasing volume and negotiating with suppliers. As the leader responsible for procurement effectiveness on a category of products or services, the Sourcing Manager will lead projects, analyze data, work with teams, and manage policies, processes, and resources on a large scale.
This position will partner with the Contracts Manager to drive the process of completing agreements initiated during the sourcing process.
Function/Duties of Position
This position functions as part of a broader sourcing team, sharing best practices, adopting practices across the departments and beyond, acts as a backup to other staff, participates or leads process improvement initiatives within the department. Acts as a subject matter expert in assigned categories. Provides product, service, and category expertise for assigned categories of spend. Conducts oversight and evaluation of all governance checkpoints in the Sourcing Methodology. Completes proper documentation of performance in regard to the Sourcing Methodology. Works on complex spend categories achieving lower total cost of ownership. Complex categories have fragmented spend, multiple business unit impacts, limited leverage position, complex contract terms requiring a high degree of understanding of appropriate process, tool and skill. Reviews and validates sourcing opportunities with business stakeholders. Conducts supplier market research and analysis using standard practices and tools. Identifies cross-functional teams for new sourcing initiatives. Drafts high-level business justification for project governance consideration to drive annual savings and meet stakeholder needs. Identifies sourcing initiatives and completes the sourcing methodology process: Opportunity initiation, internal analysis, industry analysis, business knowledge, and procurement expertise to develop strategic sourcing strategies, supplier selection, and operationalize the selection. Successfully completes process deliverables for checkpoints and validation with stakeholders. Defines and provides direction to customers on contracted items and appropriate purchasing methods. Facilitates dispute resolution items with respect to contracts for assigned categories. Manages supplier communication, strategy, and direction for the sourcing process. Coordinates with other team members to take a holistic approach with suppliers involved. Manages reference site and supplier site visits in the sourcing process. Ensures that customer needs are met in a timely manner including communication with requesters and suppliers. Acts as a liaison between Sourcing and non-SC&L departments (such as AP, ITG, HR, etc.) Captures all savings (direct and indirect) from the sourcing efforts assigned. Responsible for submitting savings and justification and assisting in validation and confirmation of the savings. Required Qualifications
Education: A Bachelor's degree in Business Administration or a related field. Degree must be obtained through an accredited institution. Experience: Five years' experience in a position requiring strategic sourcing, supply chain procurement analysis, supplier relations management or large-scale procurement operations. Five years' experience in a role requiring effective communication and customer service skills, interfacing with clinical and technical experts. Job Related Knowledge, Skills and Abilities (Competencies): Experience in a role requiring attention to detail, sound decision making, sense of urgency / timeliness and negotiation skills working with suppliers and internal stakeholders. Experience in a role requiring work in a fast-paced and changing environment while handling multiple deadlines and priorities. Experience in project management leading and managing a team to achieve business goals in an acceptable timeframe in budget and scope of expectations. Experience in a position requiring contract negotiation and execution. Experience using word processing, spreadsheet, database, internet and e-mail and scheduling applications. Preferred Qualifications
Education: MBA or Master’s Degree. Degree must be obtained through an accredited institution. Experience: Experience working in a large volume supply chain organization. Prior experience working in healthcare supply chain procurement. Knowledge of and experience in healthcare contract management and sourcing. Experience in a position requiring supplier negotiations. Experience in a position requiring an understanding of contract terms and conditions. Prior experience in financial and data analysis. Prior experience leading complex projects, demanding stakeholders and high risks. Additional Details
This position is primarily telework with onsite requirements, as in-person facilitation and reviews may be required. All are welcome. Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
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This position functions as part of a broader sourcing team, sharing best practices, adopting practices across the departments and beyond, acts as a backup to other staff, participates or leads process improvement initiatives within the department. Acts as a subject matter expert in assigned categories. Provides product, service, and category expertise for assigned categories of spend. Conducts oversight and evaluation of all governance checkpoints in the Sourcing Methodology. Completes proper documentation of performance in regard to the Sourcing Methodology. Works on complex spend categories achieving lower total cost of ownership. Complex categories have fragmented spend, multiple business unit impacts, limited leverage position, complex contract terms requiring a high degree of understanding of appropriate process, tool and skill. Reviews and validates sourcing opportunities with business stakeholders. Conducts supplier market research and analysis using standard practices and tools. Identifies cross-functional teams for new sourcing initiatives. Drafts high-level business justification for project governance consideration to drive annual savings and meet stakeholder needs. Identifies sourcing initiatives and completes the sourcing methodology process: Opportunity initiation, internal analysis, industry analysis, business knowledge, and procurement expertise to develop strategic sourcing strategies, supplier selection, and operationalize the selection. Successfully completes process deliverables for checkpoints and validation with stakeholders. Defines and provides direction to customers on contracted items and appropriate purchasing methods. Facilitates dispute resolution items with respect to contracts for assigned categories. Manages supplier communication, strategy, and direction for the sourcing process. Coordinates with other team members to take a holistic approach with suppliers involved. Manages reference site and supplier site visits in the sourcing process. Ensures that customer needs are met in a timely manner including communication with requesters and suppliers. Acts as a liaison between Sourcing and non-SC&L departments (such as AP, ITG, HR, etc.) Captures all savings (direct and indirect) from the sourcing efforts assigned. Responsible for submitting savings and justification and assisting in validation and confirmation of the savings. Required Qualifications
Education: A Bachelor's degree in Business Administration or a related field. Degree must be obtained through an accredited institution. Experience: Five years' experience in a position requiring strategic sourcing, supply chain procurement analysis, supplier relations management or large-scale procurement operations. Five years' experience in a role requiring effective communication and customer service skills, interfacing with clinical and technical experts. Job Related Knowledge, Skills and Abilities (Competencies): Experience in a role requiring attention to detail, sound decision making, sense of urgency / timeliness and negotiation skills working with suppliers and internal stakeholders. Experience in a role requiring work in a fast-paced and changing environment while handling multiple deadlines and priorities. Experience in project management leading and managing a team to achieve business goals in an acceptable timeframe in budget and scope of expectations. Experience in a position requiring contract negotiation and execution. Experience using word processing, spreadsheet, database, internet and e-mail and scheduling applications. Preferred Qualifications
Education: MBA or Master’s Degree. Degree must be obtained through an accredited institution. Experience: Experience working in a large volume supply chain organization. Prior experience working in healthcare supply chain procurement. Knowledge of and experience in healthcare contract management and sourcing. Experience in a position requiring supplier negotiations. Experience in a position requiring an understanding of contract terms and conditions. Prior experience in financial and data analysis. Prior experience leading complex projects, demanding stakeholders and high risks. Additional Details
This position is primarily telework with onsite requirements, as in-person facilitation and reviews may be required. All are welcome. Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
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