University of California, Berkeley
Program Manager, Part Time (7377U) - Math & Physical Sciences
University of California, Berkeley, Berkeley, California, United States, 94709
Program Manager, Part Time (7377U) - Math & Physical Sciences
About Berkeley
At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.
We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our
Guiding Values and Principles ,
Principles of Community , and
Strategic Plan . At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for
supportive colleague communities via numerous employee resource groups
(staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. Departmental Overview Encompassing five academic departments, the Division of Mathematical & Physical Sciences (MPS) empowers scientists at all stages of their careers, from first-year students discovering the illuminating power of math to Nobel Laureates shedding light on the universe and all its contents. MPS seeks to expand our physical and mathematical understanding of the universe, from its microscopic substructure to its largest structures, from our own Earth to the edge of the universe and the beginning of time. This position will be responsible for the administrative responsibilities associated with the 'Shining Lights' leadership program for grad students and postdocs in MPS departments. Under the direction of the Faculty Director of the Shining Lights Leadership Program, the position is responsible for all administrative operations associated with the program. Prepares for the launch of the program in January '25 by assisting with the application process, program communications and info sessions, maintaining the program's calendar, booking rooms and speakers, coordinating the faculty advisory board, tracking finances including creating detailed budgets, tracking expenses, and forecasting financial needs, communicating with participants, and implementing the structural goals of the program. This is a 50-75% Variable FTE, 18-month contract position with the possibility of extension and/or conversion to career. Application Review Date The First Review Date for this job is: November 26, 2024 - Open Until Filled Responsibilities Coordinate program speakers' activities, including invitations, scheduling, travel arrangements, and reimbursements. Develop, prepare, and monitor complex budgets and financial reports, ensuring compliance and recommending cost-effective solutions. Perform recharge administration, managing internal billing processes and facilitating financial transparency. Coordinate communication strategies (email, Slack, etc.) for prospective participants, faculty advisory board members, and program stakeholders. Oversee the master calendar for the program, ensuring alignment with strategic goals. Administer facilities, space logistics, and equipment management, ensuring access to campus spaces for meetings and events. Assist in designing website content, drafting correspondence, and creating PowerPoint presentations for meetings and events. Manage, plan, and administer a range of administrative operations for the program, ensuring the successful launch and execution each year. Develop and implement inventory control procedures for supplies and equipment, ensuring they are maintained properly. Serve as the program's safety coordinator, ensuring compliance with safety protocols and emergency preparedness plans. Support donor stewardship efforts by preparing reports, tracking contributions, and assisting with donor relations. Required Qualifications Bachelor's degree in related area and / or equivalent experience / training. Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's
Compensation & Benefits
website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $80,400 to $112,900 yearly ($6,700.00 to $9,408.34 monthly), prorated. This is a 50-75% Variable FTE, 18-month contract position eligible for benefits. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. To apply, visit
https://careerspub.universityofcalifornia.edu/psc/ucb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=74331&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant
#J-18808-Ljbffr
Guiding Values and Principles ,
Principles of Community , and
Strategic Plan . At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for
supportive colleague communities via numerous employee resource groups
(staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. Departmental Overview Encompassing five academic departments, the Division of Mathematical & Physical Sciences (MPS) empowers scientists at all stages of their careers, from first-year students discovering the illuminating power of math to Nobel Laureates shedding light on the universe and all its contents. MPS seeks to expand our physical and mathematical understanding of the universe, from its microscopic substructure to its largest structures, from our own Earth to the edge of the universe and the beginning of time. This position will be responsible for the administrative responsibilities associated with the 'Shining Lights' leadership program for grad students and postdocs in MPS departments. Under the direction of the Faculty Director of the Shining Lights Leadership Program, the position is responsible for all administrative operations associated with the program. Prepares for the launch of the program in January '25 by assisting with the application process, program communications and info sessions, maintaining the program's calendar, booking rooms and speakers, coordinating the faculty advisory board, tracking finances including creating detailed budgets, tracking expenses, and forecasting financial needs, communicating with participants, and implementing the structural goals of the program. This is a 50-75% Variable FTE, 18-month contract position with the possibility of extension and/or conversion to career. Application Review Date The First Review Date for this job is: November 26, 2024 - Open Until Filled Responsibilities Coordinate program speakers' activities, including invitations, scheduling, travel arrangements, and reimbursements. Develop, prepare, and monitor complex budgets and financial reports, ensuring compliance and recommending cost-effective solutions. Perform recharge administration, managing internal billing processes and facilitating financial transparency. Coordinate communication strategies (email, Slack, etc.) for prospective participants, faculty advisory board members, and program stakeholders. Oversee the master calendar for the program, ensuring alignment with strategic goals. Administer facilities, space logistics, and equipment management, ensuring access to campus spaces for meetings and events. Assist in designing website content, drafting correspondence, and creating PowerPoint presentations for meetings and events. Manage, plan, and administer a range of administrative operations for the program, ensuring the successful launch and execution each year. Develop and implement inventory control procedures for supplies and equipment, ensuring they are maintained properly. Serve as the program's safety coordinator, ensuring compliance with safety protocols and emergency preparedness plans. Support donor stewardship efforts by preparing reports, tracking contributions, and assisting with donor relations. Required Qualifications Bachelor's degree in related area and / or equivalent experience / training. Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's
Compensation & Benefits
website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $80,400 to $112,900 yearly ($6,700.00 to $9,408.34 monthly), prorated. This is a 50-75% Variable FTE, 18-month contract position eligible for benefits. Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. Equal Employment Opportunity The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. To apply, visit
https://careerspub.universityofcalifornia.edu/psc/ucb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=74331&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant
#J-18808-Ljbffr