Accounting Specialist Job at Robert Half in Dallas

We are looking for a reliable and detail-oriented Accounting Analyst to manage the Accounts Receivable (AR) and Accounts Payable (AP) functions for our team. The ideal candidate will have experience with QuickBooks Online, managing customer/vendor files, processing payments, and maintaining financial records. The role requires a high level of dependability, accountability, and the ability to work independently while managing key accounting tasks.

Key Responsibilities:

• AR/AP Management: Handle daily tasks related to Accounts Receivable and Accounts Payable, ensuring all invoices, payments, and collections are processed accurately and timely.
• QuickBooks Online: Manage the AR/AP side in QuickBooks Online (QB Online), including booking entries, reconciling accounts, and maintaining accurate financial data.
• Payments & Deposits: Make payments to vendors, apply customer deposits, and ensure that all transactions are accurately recorded in QuickBooks.
• File Management: Maintain up-to-date vendor and customer files, ensuring that all necessary documentation is collected and organized.
• Client Communication: Communicate directly with clients to issue invoices, collect payments, and resolve billing inquiries. Must be comfortable taking meetings and handling discussions independently.
• Financial Reporting: Assist in preparing financial reports for management, including monthly reporting, balance sheets, and financial statements.
• Month-End Tasks: Perform month-end closing procedures, including booking journal entries and ensuring the integrity of financial data.

Top 3 Must-Haves:

1. QuickBooks Online (QB Online): Strong hands-on experience managing AR/AP functions and bookings in QuickBooks Online.
2. General Ledger & Financial Statements: Understanding of general ledger (GL) processes, experience with financial statements, and the ability to book entries and generate management reports.
3. Excel Proficiency: Advanced Excel skills, including the ability to run pivot tables, macros, and v-lookups to generate and analyze financial reports.

Additional Skills:

• Dependable and accountable with a high level of attention to detail.
• Comfortable interacting with clients, both over the phone and in meetings, to handle invoicing, payment collections, and related inquiries.
• Ability to handle multiple tasks and manage time efficiently.
• Strong communication skills, both verbal and written.

A degree in Accounting, Finance, or a related field is a plus.

Relevant accounting experience is preferred but not required.

Previous experience in managing AR/AP functions and QuickBooks Online is highly preferred.