Accounting Administrator Job at Career Group Companies in Englewood
Career Group Companies, Englewood, NJ, US
Job Description
Our client, a premier real estate firm renowned for its innovative and impactful developments across residential, commercial, and mixed-use properties, is seeking to add an Accounting Administrator to its team! This role will be responsible for managing the invoicing and collections process, ensuring timely payments from clients, and maintaining accurate financial records. We are seeking candidates with strong attention to detail, excellent communication skills, and an understanding of accounting principles.
Office Location: Englewood, NJ. Fully on-site
Hours: 8:30 – 4:30
Compensation: $55-63k base + discretionary bonus + comprehensive benefits package
Spanish speaking preferred, not required
Key Responsibilities:
• Invoice Management:
o Prepare, issue, and track invoices for rent payments, property services, and other charges.
o Ensure invoices are accurate and dispatched in a timely manner.
• Payment Processing:
o Monitor and process incoming payments, including checks, electronic transfers, and others.
o Apply payments to appropriate accounts and maintain accurate records using rent collection software.
• Customer Communication:
o Serve as the primary point of contact for tenants and clients regarding payment inquiries and issues.
o Resolve any disputes or concerns related to invoices and payments.
• Reporting:
o Generate and maintain reports on accounts receivable status, including aging reports, collections, and outstanding balances.
o Provide regular updates to management onthe status of receivables.
o Support the CFO with financials and budgeting.
• Collections:
o Follow up on overdue accounts and manage the collections process.
o Develop and implement strategies to reduce overdue accounts and improve
collections efficiency.
• Record Keeping:
o Maintain detailed records of all billing transactions and collections activities.
o Reconcile review accounts receivable ledger to ensure that all payments are
accounted for and properly posted.
o Prepare and present regular reports on the status of accounts receivable.
• Customer Relations:
o Build and maintain strong relationships with clients to facilitate timely payments.
o Address client inquiries regarding invoices and payments promptly and
professionally.
• Process Improvement:
o Identify opportunities for improving the accounts receivable process and implement approved changes.
o Collaborate with other departments to streamline billing and collections procedures.
• Compliance:
o Maintain accurate and up-to-date records of all financial transactions and documentation.
o Ensure compliance with company policies, procedures, and relevant regulations.
o Assist with audits and provide necessary documentation and information.
Qualifications:
• Associate or bachelor’s degree in accounting, or a related field.
• 1+ years of experience in a similar role.
• Experience with accounting software and ERP systems.
• Preferred proficiency in AppFolio.
Please send in your resume to apply!