Accounting Assistant Job at O'Brien Engineering, Inc. in Carrollton

O'Brien Engineering, Inc. (OEI) is looking for an Accounting Clerk IV. 

OEI, a full-service Architecture and Engineering design firm, was founded 37 years ago in Dallas, TX, and serves customers nationwide. We have a robust backlog of vertical and horizontal project types and, across our departments, we serve Federal, Healthcare, Military, and Institutional clients. OEI is honored to be awarded the National Society of American Military Engineers' Robert Flowers Small Business of the Year for 2020. A Service-Disabled Veteran Owned Small Business, OEI has a deep backlog of contracting capacity extending well into 2030. So, are you ready to work in a dynamic, challenging, rewarding environment? We invite you to send us your information and let’s visit about how we can team in a way that our best efforts will help build your career, and your best efforts will strengthen OEI and add value to our clients in ways that are measurable, recognized, and appreciated.

Position is flexible in-person (majority of time will need to be in-office but we can accommodate flexible schedules/needs). 

The successful candidate will have:

· Bachelor’s Degree with an emphasis in accounting or a related field

· 5+ years of experience. A/E engineering firm environment experience preferred.

· Proficient in Microsoft Office, including Word, Excel, and Outlook, and accounting application systems such as Deltek Costpoint (preferred) or closely related required.

Responsibilities as the Accounting Associate will include: · Perform all aspects of Accounts Payable in Accounting Software, from invoice entry to check generation.

· Perform all aspects of Accounts Receivable in Accounting Software, from creating an invoice to cash collections and applications.

· Record daily cash receipts/ACH and reconcile daily deposits and bank accounts. · Make collection calls and follow-up correspondence.

· Daily G/L coding of vendor invoices and expense reports.

· Prepare and process monthly accruals.

· Generate and enter journal entries in the General Ledger.

· Create new vendor profiles, follow company procedures, establish credit limits with the company’s vendors, and update and maintain vendor profiles within Accounting Software.

· Monitor and maintain all vendor records such as W9, Sales Tax Exemption Certificates, and Insurance Certificates.

· Create new customer profiles, follow company procedures and establish customer credit limits, and update and maintain vendor profiles within Accounting Software.

· Monitor and maintain all general customer records such as W9, Insurance Certificates, contracts, and Terms & Conditions.

· Complete month-end tasks, including bank reconciliations, updating prepaid accounts, employee and owner receivables reconciliation, managing company credit cards and making payments, and completing accruals.

· Process contract vendor 1099s and distribute by deadlines.

· Request certificates of insurance that meet our client’s requirements.

· Prepare vendor payments via weekly check run and ACH/wire transfer.

· Resolve discrepancies between vendor invoices and purchase orders.

Additional responsibilities will include:

· Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.

· Distribute expenditures, encumbrances, receipts, and receivables according to schedules.

· Perform statistical analyses to determine trends, estimates, and significant changes and writes narrative reports explaining findings. · Analyze financial information detailing assets, liabilities, and capital. Prepare balance sheet, profit, loss statement, and other reports to summarize and interpret current and projected company financial position for other managers.

· Determine proper handling of financial transactions and approve transactions within designated limits.

· Monitor compliance with generally accepted accounting principles and company procedures.

· Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports.

· Install, modify, document, and coordinate the implementation of accounting systems and accounting control procedures.

· Make recommendations regarding the accounting of reserves, assets, and expenditures.

· Collect appropriate data and prepares federal, state, and local reports and tax returns.

OEI Information:

OEI's foundations:

• teamwork

• taking ownership

• continuous improvement

• competence

• ethical behavior

What makes us unique?

• We offer high expertise in a small package

• We are structured to hear, understand, and solve customer problems

• We have a culture of training and employee development

Established in 1987 in North Texas, OEI serves clients nationwide and overseas. OEI is a Service-Disabled Veteran Owned Small Business, Texas HUB, and NCTRCA SBE firm.

Benefits:

• 401(k) matching

• Dental insurance

• Health insurance

• Health savings account

• Life insurance

• Paid time off

• Parental leave

• Professional development assistance

• Referral program

• Retirement plan

• Tuition reimbursement

• Vision insurance

To apply: jobs@obrieneng.com

For more information about us visit:
www.obrieneng.com
linkedin.com/company/obrieneng