Accounting Specialist Job at River Delta Unified School District in Rio Vista

Please upload the following documents to your application in the additional uploads section of application:

Incomplete applications will not be processed:

Letter of Introduction

Letter(s) of Recommendation (Minimum of 3 dated no later than 2 years)

Resume

Must hold AA degree or higher, if not would need to to pass district proficiency test.

Currently we have one open position at River Delta Unified School District which sits in Rio Vista, CA. We are located 12 miles from Antioch, 20 miles from Fairfield, 21 miles from Dixon, 23 miles from Lodi and Galt, 24 miles from Elk Grove, 29 miles from Vacaville.

Work Schedule:

Monday - Friday

8:00 am - 5:00 pm

8 hours per a day

Classified Salary Schedule

Range 19

$28.60 - $33.15 per hour

12 months a year

Placement dependent on experience in public education

MISSION STATEMENT

In a diverse community, rich in agricultural and family traditions, the River Delta Unified School District will provide a safe, supportive, rigorous, student-centered education in which all students are prepared to achieve their maximum potential and become productive members of society

ABOUT THE DISTRICT

River Delta is a K-12 district with an enrollment of 1,880. The District has 8 small schools: (4) K-6 elementary schools; (2) middle schools; and (2) high schools serving the communities of Clarksburg, Hood, Courtland, Walnut Grove, Ryde, Locke, Isleton, Rio Vista, Birds Landing, and Collinsville.

The River Delta Unified School District sits in three counties – Sacramento, Solano, and Yolo. Although it is a tri-county district, it is served by the Sacramento County Office of Education.

River Delta Unified School District is committed to providing a quality education for all students and has high standards and expectations for students' success in school. We are committed to ensuring that our students meet these standards and that our clients' expectations for educational excellence are not compromised. The District continually improves and expands its curriculum by implementing new programs and broadening the instructional strategies used in the classroom.

Staff development opportunities are provided, encouraged, and promoted. Strategic Schooling is ongoing in all our school sites and Common Core training and coaching is the top priority for the district currently. In addition, the District provides opportunities for staff to participate in on-going in-services in all curriculum areas. The district encourages advancement on the salary schedule for advanced classes taken to improve instruction in areas agreed upon by the teacher, principal, and Superintendent.

RIVER DELTA UNIFIED SCHOOL DISTRICT

DEFINITION
To perform assigned clerical accounting work involving either account payable, accounts receivable and payroll and benefits; as well as to perform related duties and responsibilities as required.

SUPERVISION RECEIVED AND EXERCISED
Receives directive from the Director of Accounting and Assistant Superintendent of Business Services

DUTIES

Essential Functions:
Perform clerical accounting functions involving accounts payable, accounts receivable or payroll and benefits.
1. Perform accounts payable functions; receive and match invoices with purchase orders; process purchase orders.
2. Enter data into various computer-based accounting systems; code and encumber purchase orders.
3. Receive and count incoming monies; reconcile cash receipts; prepare deposit slips; make bank deposits.
4. Receive warrants from the County; mail to vendors; respond to and resolve vendor inquiries.
5. Prepare and process District wide purchase orders; coordinate purchasing decisions under the direction of the Director of Accounting or the Assistant Superintendent of Business Services.
6. Maintain records of District contracts with service providers including other public agencies, contractors, professional service firms, banks, and commercial vendors.
7. Maintain records on student body accounts; maintain records on all bank deposits; reconcile bank statements and verify authorized signers.
8. Prepare billings for field trips provided by the Transportation Department; receive and apply correct payment to invoices, process payments.
9. Manage district credit card accounts, ensure all receipts are turned in and process payments.
10. Maintain and input fixed assets and inventory into on-line system.
11. Work with consultant to ensure district compliance for E-rate.
12. Prepare required state and federal reports.
13. Receive, analyze, and process P-1, P-2, Annual Attendance reports to CDE.
14. Collect district developer fees; calculate amounts based on square footage; prepare monthly and quarterly reports. Reconcile annual report.
15. Maintain Districts revolving fund account; disburse approved funds and reconcile reimbursements.
16. Prepare billings District-provided services; calculate costs for custodial services, use of facilities, reimbursements, and lease agreements.
17. Prepare State-mandated cost reports, account for fuel use and State sales taxes.
18. Prepare and reconcile invoices for funds that are due to the district.
19. Provide information and assistance to District employees regarding their pay and benefits entitlements and transactions.
20. Perform financial record keeping operations related to regular and variable payroll; compute and prepare salary agreements; prepare and balance payroll earnings and deductions.
21. Process stipends and overtime payments; maintain records on all seasonal employees.
22. Audit timesheets; post absences and leave records; calculate deductions and leave allowances; make routine verifications in accordance with established procedures.
23. Prepare STRS and PERS retirement reports; stay abreast of changing legislation affecting STRS and PERS.
24. Process payments for benefit claims; maintain related records and files.
25. Maintain and process workers compensation claims.
26. Comply with Federal Regulations regarding ACA, including monthly and annual reports.
27. Reconcile and process monthly spreadsheet and payments for Benefits.
28. Provide information on benefits and workers compensation; respond to and resolve inquiries; conduct research and monitor outcome.
29. Prepare a variety of financial and statistical reports on operations and activities in assigned area on a monthly, quarterly, and annual basis.
30. Process student insurance information; maintain files; forward to insurance carrier.
31. Receive and process applications for facility usage; coordinate with site contact and MOT Secretary/Administrative Assistant for Maintenance, Operations and Facilities
32. Perform technical and clerical functions involving data input, answering phones, and preparing correspondence.
33. Answers questions and resolves concerns in assigned area.
34. Verify information on all travel requests, process reimbursements and make all travel arrangements.

Marginal Functions:
1. Assist at the front desk, answers phones and assist the public.
2. Performs related duties and responsibilities as required.

QUALIFICATIONS
Knowledge of:
Basic principles of clerical accounting.
Payroll principles and practices.
Modern office practices, procedures, and equipment.
Personal computer software applications including word processing and spread sheet applications and accounting systems.
Pertinent Federal, State and Local laws, codes, and regulations.
Education Code requirements related to finance activities.
Retention of appropriate records.

Ability to:
Use and operate ten-key adding machine.
Make calculations accurately and quickly.
Maintain confidential information.
Prepare clear and concise reports.
Use and operate a personal computer.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain effective audio-visual discrimination and perception needed for successful job performance.
Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities.

POSITION REQUIREMENTS

Experience:
Two years of clerical responsibilities and/or knowledge. Some accounting experience preferred.

Training:
Equivalent to completion of the twelfth grade. Supplemental college level course work in accounting and bookkeeping is desired. Bilingual, oral and written, (Spanish) preferred, not required.

WORKING CONDITIONS:

Environmental Conditions:
Office environment (working on a computer).
Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary or sustained posture in a seated and in a standing position. Occasional lifting required up to 25 lbs.

JOB PROFILE
Annual Contract: 12 months
Classified Salary Schedule: Range 19
Board Approved: October 10, 2023