Accounting Assistant Job at Grand Rapids Housing Commission in Grand Rapids

The accounting assistant is responsible for performing daily accounting tasks that will support the financial department and staff. This position performs general office work and various administrative support functions. Contributes to the Commission receiving at least a satisfactory rating concerning HUD agency scoring systems such as Public Housing Assessment System (PHAS), Section 8 Management Assessment Program (SEMAP), and other future HUD required evaluation systems. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned.

1. Reconcile Monthly Statements: Assists in maintaining accounting records and ledgers by reconciling monthly statements and transactions to ensure accuracy and completeness.

2. Data Entry Management: Conducts routine data entry for accounting records, including managing accounts payable, billing and accounts receivable.

3. Payment Tracking and Collection: Track, collect and receipt payment from repayment agreements, ensuring timely and accurate processing.

4. Missed Payment Notification: Notify Housing Choice Voucher (HCV) department of missed repay payments promptly.

5. Generate Reports: Run and analyze monthly repayment agreements reports to monitor and manage payment statuses. Provide information to the Housing Choice Voucher (HCV) department.

6. Overdue Payment Notices: Send notice of overdue payments to clients, ensuring clear communication and follow-up.

7. Document Management: Copy, scan, and files records related to office activities, business transactions, and other relevant matters, maintaining organized and accessible records.

8. Resolve Payment Discrepancies: Research and resolve unapplied or unidentified cash receipts, reconciles payments and shortages, and maintain auditable records to ensure financial accuracy.

9. Utilize Office Equipment: Use internet, telephone, email, copy and fax machine to obtain information and process relevant paperwork.

10. Accountable for consistent adherence to Commission standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Commission materials, supplies, resources, and other assets.

11. Perform other duties as assigned.

Education and Experience

High school diploma or possession of a certificate of equivalence of High School Achievement (GED) and at least two (2) years' experience with emphasis on accounting, finance or related experience.

Knowledge and Skills

1. Good knowledge of general office practices and procedures, including business English, grammar, and arithmetic.

2. Knowledge of Housing rules, regulations, HUD procedures and policies.

3. Ability to treat callers, customers and visitors with unfailing courtesy, attentiveness and have a professional attitude.

4. Ability to operate computer equipment, software packages (i.e. Microsoft Office Suites (word, excel, outlook), and general office machines.

5. Ability to communicate clearly and concisely orally and in writing.

6. Ability to accurately and completely document in writing appropriate events and activities.