Accounting Associate - Accounts Payable Job at Alpha Metallurgical Services, LLC

JOB TITLE: Accounting Associate – Accounts Payable

REPORTS TO: Accounts Payable Supervisor

DEPARTMENT: Accounting

JOB SUMMARY:

Position will play a necessary role in ensuring the Company’s accounts payable transactions are processed and paid in an accurate and timely manner. Position will be responsible for processing vendor invoices/payments, researching invoice discrepancies, and maintaining records and supporting documentation to properly reflect financial transactions of the Company.

BASIC JOB FUNCTIONS:

• Process accounts payable invoices and payment requests timely, accurately, and in accordance with company policies and procedures
• Ensure all invoices and/or payment requests include appropriate documentation and approval prior to invoice processing
• Ensure proper 3-way match of order invoices to purchase orders and receiving documents
• Process non-P.O. invoices in accordance with Delegation of Authority approval limits
• Prioritize invoice processing to ensure timely payment of critical vendors, adhere to payment terms, and to maximize cash discounts
• Reconcile vendor statements, research, and correct discrepancies
• Correspond with vendors and respond to all vendor inquiries
• Research and resolve received but not invoiced (RNI) discrepancies
• Collaborate and communicate effectively with vendors, Sourcing, Accounting, other Company Departments
• Monitor employee expense reports for compliance with company policy
• Maintain complete and accurate records and documentation, in accordance with company policy and federal/state requirements
• Assist in month end closing as needed
• Assist with AP related projects, includes implementing enhancements and departmental improvements

GENERAL JOB REQUIREMENTS:

• High School diploma required. Associates degree in Accounting or college equivalent coursework preferred.
• Two or more years accounts payable experience preferred
• Previous experience utilizing large accounting systems desirable (Ex: Oracle, SAP, MS Dynamics)
• Experience in using Microsoft Office Suite including Outlook, Excel, and Word
• Detailed oriented with strong organizational and time management skills
• Strong work ethic and reliable, with the ability to work independently in a fast-paced, high-volume environment with emphasis on accuracy and timeliness
• Ability to analyze and research issues, develop potential solutions, and document results
• Strong professional communication skills (oral and written)
• Excellent teamwork and collaboration skills
• Active listening skills and ability to consistently follow directions
• Ability to adapt to changing priorities

This job description is not intended to be all-inclusive. An employee will also perform other job responsibilities and duties as assigned by Management. Management reserves the right to revise or change job duties as the need arises. Management reserves the right to change job descriptions, job duties or work schedules based on the duty to accommodate individuals with disabilities.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.