Executive Assistant Job at Robert Half in Houston

We are offering a contract to hire employment opportunity for an Executive Assistant in Houston, Texas. This role is integral to our operations and will provide support to our team in the real estate industry. The Executive Assistant will be involved in a wide range of administrative tasks, including coordinating marketing materials, conducting market research, and managing property listings.

Responsibilities:

• Accurately prepare and control legal documents such as letters of intent, proposals, and listing agreements
• Oversee property listings, manage expiry dates, and prepare necessary documentation
• Maintain records of correspondence for property listings and update client reporting as necessary
• Collaborate with agents on various initiatives and special projects
• Coordinate deal processing with agents and the Accounting Department
• Schedule meetings, appointments, property tours, and travel plans
• Proofread copy for spelling, grammar, and layout, making necessary changes to ensure the accuracy and clarity of the final copy
• Provide administrative support for internal and external correspondence, including file management, scanning, photocopying, organizing, and distributing marketing materials
• Organize, create, prepare, and produce client-specific packages, presentations, and proposals using Adobe Creative Suite
• Conduct market information research through various sources and prepare property availability surveys and other applicable research and marketing collateral
• Update CRM database with current market and client information
• Maintain and schedule email communications using HubSpot.• Minimum of 2 years of experience in an Executive Assistant role or similar
• Proficiency in calendar management and scheduling
• Excellent communication skills, both written and verbal
• Experience in handling conference calls and coordinating meetings
• Ability to manage correspondence accurately and efficiently
• Ability to create presentations using standard software tools
• High level of discretion and ability to handle sensitive information
• Proactive problem-solving skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize daily workload
• Demonstrated ability to work in a fast-paced environment
• High level of proficiency in Microsoft Office Suite.