Robert Half is hiring: Executive Assistant in Norristown

We are offering a contract to permanent employment opportunity for an Executive Assistant based in Norristown, Pennsylvania. This role is situated within the legal industry and will involve a local hybrid working arrangement, with onsite training provided. As an Executive Assistant, you will be tasked with a range of responsibilities, including handling sensitive information, managing calendars, and facilitating communication within the team.

Responsibilities:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

• Oversee the day-to-day administration of the office, including monitoring and replenishing office supplies as necessary.

• Handle sensitive information in a confidential manner to ensure privacy and compliance.

• Utilize various software including Microsoft Office Suite, Concur, and SharePoint to perform tasks efficiently.

• Assist in preparing and editing correspondence, communications, presentations, and other documents.

• Manage and maintain executives' schedules, appointments, and travel arrangements.

• Arrange and coordinate meetings and events, including setting up conference calls and taking minutes.

• Record, transcribe, and distribute minutes of meetings.

• Monitor, screen, respond to and distribute incoming communications.

• Interact with external clients and stakeholders, representing the executive office.

• Proven experience in a similar role, preferably within the legal industry

• Proficiency in ADP - Financial Services

• Skilled in using Cisco Webex Meetings for virtual collaboration

• Experience with Concur for travel and expense management

• Familiarity with Customer Relationship Management (CRM) systems

• Knowledge of Kronos Timekeeping System and About Time software

• Excellent calendar management skills, with the ability to coordinate complex executive meetings

• Strong communication skills, both written and verbal

• Ability to handle and coordinate conference calls effectively

• Experience in drafting and managing correspondence.