Executive Assistant Job at Robert Half in Orange

We are looking for an Executive Assistant for our client in Orange, CA. As an Executive Assistant, you will be tasked with comprehensive calendar management, scheduling meetings, and coordinating with various parties. You will also be required to handle travel arrangements and expense reporting, among other responsibilities.

Responsibilities

• Efficiently organize and schedule meetings and appointments while coordinating with both internal and external parties.

• Regularly update and manage multiple calendars across various systems.

• Monitor email and other forms of communication to ensure all scheduling is coordinated, logistics are confirmed, and all parties are informed.

• Arrange travel plans and documents, as well as prepare itineraries.

• Regularly review scheduled meetings, re-evaluate priorities, and modify previously scheduled appointments as needed.

• Identify and reserve meeting spaces and arrange off-site meeting locations when necessary.

• Ensure strict confidentiality and discretion in all matters.

• Maintain a positive, flexible attitude, and provide support to multiple managers with potentially conflicting needs.

• 5-7 yrs. experience supporting executives

• 1 yr. experience in the Heathcare industry

• Expertise in Calendar Management to schedule and organize appointments and meetings.

• Excellent Communication skills to interact effectively with team members and clients.

• Proficient in setting up and managing Conference Calls.

• Ability to handle Correspondence professionally and promptly