Executive Assistant Job at Robert Half in Minneapolis

We are offering a contract employment opportunity for an Executive Assistant in the non-profit industry, located in Minneapolis, Minnesota. The position is virtual and requires a highly organized and detail-oriented individual to provide administrative support to our team.

Responsibilities:

• Coordinate and manage calendars, schedule meetings with internal and external stakeholders

• Oversee and manage the ordering and delivery of food for meetings and events

• Maintain a strong working knowledge of key players in the industry and organization

• Handle credit card management and related activities

• Ensure effective communication with all stakeholders, both internal and external

• Manage and coordinate committees effectively

• Utilize software such as Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks

• Organize and participate in conference calls, take meeting minutes, and handle correspondence

• Regularly update and maintain accurate customer credit records

• Efficiently process customer credit applications.

• Proficiency in Cisco Webex Meetings for virtual communication and collaboration
• Experience with Concur for efficient management of travel and expenses
• Familiarity with CRM systems to manage organization's interactions with current and potential clients
• Knowledge of Kronos Timekeeping System for accurate tracking of time and attendance
• Proficient in using About Time software for mobile resource management
• Strong calendar management skills to organize and schedule appointments
• Excellent communication skills for clear and effective interaction with team members and stakeholders
• Ability to handle and coordinate conference calls efficiently
• Proficiency in correspondence, with the ability to draft and respond to emails professionally
• Experience in taking meeting minutes and ensuring accurate documentation of discussions and decisions.