Executive Assistant Job at Robert Half in Merchantville

We are seeking an Executive Assistant for a role based in Pennsauken, New Jersey. As an Executive Assistant, you will support the CEO and COO in a variety of administrative and planning tasks, including but not limited to scheduling, handling expenses, and organizing events. This role offers a long-term contract employment opportunity.

Responsibilities:

• Manage scheduling for CEO and COO, including arranging meetings and coordinating appointments

• Handle travel arrangements for executives as needed, ensuring efficient and cost-effective planning

• Process expense reports, ensuring accurate tracking and timely reimbursement

• Utilize CRM and other tools like ADP - Financial Services, Cisco Webex Meetings, Concur, and Kronos Timekeeping System to manage and organize information

• Plan and coordinate events, including birthday and anniversary celebrations, contributing to a positive company culture

• Collaborate with other team members, providing support and assistance as needed

• Proactively manage various tasks independently, demonstrating strong initiative and problem-solving skills

• Maintain a detail-oriented and friendly demeanor, contributing to a positive workplace environment

• Adapt to changes in executive schedules and office events, demonstrating flexibility and resilience

• Maintain confidentiality and discretion in all tasks, upholding the highest standards of conduct.

• Proficiency in ADP - Financial Services is essential.

• Familiarity with Cisco Webex Meetings is required.

• CRM skills are a must.

• Knowledge of Kronos Timekeeping System is needed.

• Ability to use About Time is important.

• Calendar Management skills are required.

• Excellent Communication skills are essential.

• Experience in managing Conference Calls is needed.

• Capable of handling Correspondence efficiently.