Executive Assistant - Hybrid Job at Randstad in New York

Our Client is searching for an Executive Assistant who is a skilled Admin Professional, responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive (coverage may be up to four executives). The EAs have customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communication on behalf of the Executive, and acting as the "gatekeeper" as well as handling more complicated special projects such as coordination of complex meetings. In keeping with these duties, EAs are required to develop an acute understanding of the Executives’ work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executive's time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, the EA will beexpected to conform to the highest standards of performance, dependability, and professionalism. The role may be required to be in office up to three days a week and also flexibility with executive schedules and meetings.

salary: $40 - $50 per hour
shift: First
work hours: 8 AM - 5:30 PM
education: High School

Responsibilities

• Strategically manage complex calendars in a rapidly changing environment, requiring coordination with both internal and external Executives and Assistants
• Set up domestic and international travel arrangements
• Create and maintain an inventory of critical path projects and high-priority business development activities
• Plan and execute on-site and off-site meetings, dinners, and events
• Regularly organize meetings and calls with both internal and external business partners
• Process Executive expense reports ensuring compliance with company policies
• Provide ad-hoc assistance when in the office including receiving catering, room booking, and general office questions
• Maintain up-to-date distribution lists
• Manage multiple priorities in a constantly evolving environment
• Additional responsibilities as assigned

Skills

• Calendar Management
• Scheduling
• Executive Assistance
• Travel Arrangements
• Expense Reports
• Meeting Coordination
• Microsoft Office
• Concur
• Outlook

Qualifications
• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.




Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.