Senior Executive Assistant Job at Ultimate Knowledge in Scottsdale

Ultimate Knowledge Corporation (UKI) is a rapidly growing company in the tech sector looking for an Executive Assistant to the CEO. The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating and managing the logistics, schedule, travel, and administrative duties of the CEO of UKI. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly.

Responsibilities:

• Manage the CEO's calendar, including scheduling meetings, conference calls, and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Coordinate and manage projects, including researching and gathering information
• Prepare and submit expense reports
• Monitor and respond to emails and phone calls
• Prepare agendas and take detailed minutes at meetings
• Develop and maintain filing systems
• Assist with special projects and other duties as assigned
• Act as a liaison between the CEO and other departments
• Prepare and distribute reports and other documents
• Manage and update contact lists

Requirements

• Calendar management
• Travel planning and coordination
• Filing and organization
• Interdepartmental communication
• Liaison between CEO and other departments
• Correspondence and report preparation
• Presentation creation and editing
• Contact list management
• Special project assistance
• Meeting agenda preparation
• Minute taking
• Project coordination and management
• Expense report preparation and submission
• Time management
• Prioritization and multitasking
• Confidentiality and discretion
• Problem-solving and decision-making
• Adaptability and flexibility
• Strong written and verbal communication
• Attention to detail
• Proficiency in Microsoft Office Suite
• Research and information gathering
• Budget management
• Relationship building and networking
• Team collaboration and support

Ultimate Knowledge is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We actively encourage individuals from all backgrounds to apply for this position.

Benefits

• Health Care Plan (Medical)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development
• Work From Home