Executive Assistant Job at House Of Sillage in Newport Beach

House of Sillage, a world-renowned luxury fragrance and beauty brand, is seeking a highly organized and proactive Executive Assistant to support the CEO. This position requires someone with exceptional communication skills, a strong work ethic, and the ability to maintain the highest level of confidentiality. The Executive Assistant will manage executive-level tasks, ensure smooth day-to-day operations, and act as a key liaison between the CEO and internal/external stakeholders. Key Responsibilities: Executive Support: Provide high-level administrative support to the CEO by managing calendars, scheduling meetings, and coordinating travel. Communication: Serve as the point of contact for internal and external communication, including screening phone calls, emails, and correspondence. Meeting Coordination: Organize and prepare for meetings by developing agendas, taking minutes, and ensuring follow-ups on action items. Travel Arrangements: Coordinate domestic and international travel plans, including booking flights, hotels, and ground transportation, while anticipating and addressing potential challenges. Event Planning: Assist in organizing company events, VIP client meetings, and brand-related functions. Confidentiality: Handle sensitive information with discretion and integrity, ensuring all company and personal matters remain confidential. Office Management: Oversee office operations, including managing office supplies, facilities, and vendor relationships. Brand Representation: Serve as an ambassador for the House of Sillage brand, ensuring the CEO is well-prepared for all meetings and events. Project Management: Assist with special projects as required by the CEO, including conducting research and preparing reports or presentations. Qualifications: Education: Bachelor’s degree in Business Administration, Communications, or related field preferred. Experience: Minimum of 5 years as an Executive Assistant, preferably in a luxury or high-end brand environment. Skills: Strong organizational and time management abilities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools Ability to work independently with minimal supervision Discretion in handling confidential and sensitive information Ability to multitask and prioritize in a fast-paced, deadline-driven environment Personal Attributes: Professional demeanor with a high degree of emotional intelligence Detail-oriented, with a commitment to excellence Resourceful, adaptable, and solution-driven What We Offer: Competitive salary Opportunities for professional growth and development A collaborative and vibrant work environment Employee discounts on our premium products Note: This job description is not exhaustive and may be adjusted as needed. House of Sillage is an Equal Opportunity Employer committed to fostering a diverse and inclusive work environment.