Executive Assistant Job at House of Sillage in Newport Beach

House of Sillage, a world-renowned luxury fragrance and beauty brand, is seeking a highly organized and proactive Executive Assistant to support the CEO. This position requires someone with exceptional communication skills, a strong work ethic, and the ability to maintain the highest level of confidentiality. The Executive Assistant will manage executive-level tasks, ensure smooth day-to-day operations, and act as a key liaison between the CEO and internal/external stakeholders.

Key Responsibilities:

• Executive Support: Provide high-level administrative support to the CEO by managing calendars, scheduling meetings, and coordinating travel.
• Communication: Serve as the point of contact for internal and external communication, including screening phone calls, emails, and correspondence.
• Meeting Coordination: Organize and prepare for meetings by developing agendas, taking minutes, and ensuring follow-ups on action items.
• Travel Arrangements: Coordinate domestic and international travel plans, including booking flights, hotels, and ground transportation, while anticipating and addressing potential challenges.
• Event Planning: Assist in organizing company events, VIP client meetings, and brand-related functions.
• Confidentiality: Handle sensitive information with discretion and integrity, ensuring all company and personal matters remain confidential.
• Office Management: Oversee office operations, including managing office supplies, facilities, and vendor relationships.
• Brand Representation: Serve as an ambassador for the House of Sillage brand, ensuring the CEO is well-prepared for all meetings and events.
• Project Management: Assist with special projects as required by the CEO, including conducting research and preparing reports or presentations.

Qualifications:

• Education: Bachelors degree in Business Administration, Communications, or related field preferred.
• Experience: Minimum of 5 years as an Executive Assistant, preferably in a luxury or high-end brand environment.

Skills:

• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools
• Ability to work independently with minimal supervision
• Discretion in handling confidential and sensitive information
• Ability to multitask and prioritize in a fast-paced, deadline-driven environment

Personal Attributes:

• Professional demeanor with a high degree of emotional intelligence
• Detail-oriented, with a commitment to excellence
• Resourceful, adaptable, and solution-driven

What We Offer:

• Competitive salary
• Opportunities for professional growth and development
• A collaborative and vibrant work environment
• Employee discounts on our premium products

Note: This job description is not exhaustive and may be adjusted as needed. House of Sillage is an Equal Opportunity Employer committed to fostering a diverse and inclusive work environment.