Executive Assistant Job at SHR Talent in Nashville

SHR Talent is partnering with a client in Nashville, TN, in its search for a dedicated and detail-oriented Executive Assistant. The Executive Assistant will support the Executive Vice President, ensuring seamless day-to-day operations and providing high-level administrative support.

A successful candidate for the Executive Assistant opportunity will excel in managing complex schedules, maintaining confidential correspondence, and building positive relationships with key stakeholders.

The Executive Assistant role requires a resourceful and proactive professional with exceptional organizational and communication skills, strong project management and multitasking abilities, proven interpersonal and relationship-building skills, someone who thrives in a fast-paced environment and is committed to supporting the organization’s mission, and the ability to handle highly confidential information with discretion.

Responsibilities:

• Oversee all administrative functions for the Executive Vice President, including managing calendars, expense reporting, and preparing confidential correspondence and meeting materials
• Coordinate travel arrangements, ensuring detailed itineraries and seamless logistics
• Act as the gatekeeper for the Executive Vice President, prioritizing access to their time and office while fostering smooth communication with internal departments
• Support the Executive Vice President with document management, contract review processes, and enterprise risk management administration
• Manage external communications with professional groups, regulators, and governmental entities
• Plan and coordinate meetings, including logistics, reservations, menus, and invitations
• Assist with membership database administration, ensuring accuracy and providing timely updates
• Provide support for event registration, attendee management, and onsite event logistics
• Collaborate with other departments for reporting, data management, and compliance tasks
• Maintain positive relationships with stakeholders, ensuring exceptional customer service and professional communication

Qualifications:

• Bachelor’s degree, preferred
• 5+ years of experience supporting C-level executives or in membership management
• Proficiency in Adobe Acrobat and Microsoft Office such as Outlook, Word, PowerPoint, and Excel
• Experience with association management software or database systems, a plus

If you’re a proactive and highly organized professional looking to make a meaningful impact, we encourage you to apply today!

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Sow Harvest Reap (SHR) offers a new solution to your recruiting needs.

Our mission is to connect the best finance, accounting, IT, and healthcare talent in the market with top employers who are in search of valued members. By bringing together top candidates and high quality employers, we are able to promote the foundation of success.

We continually support the basis of the relationships we have formed through superior service and in-depth knowledge of all of our Clients'​ staffing needs.

Our goal is to always provide outstanding customer support in order to ensure that the partnerships we have formed consistently produce beneficial results.

Services:
- Direct or Permanent Placement
- Contract-to-Hire
- Contract

Contact Us
SHR Talent
33 Music Square West Ste. 100A
Nashville, TN 37203
615-712-7059