Executive Assistant Job at Klondike Digital Infrastructure in Stamford

Job Title: Executive Assistant & Office Manager

Location: Greenwich, CT or Stamford, CT

Klondike Digital Infrastructure:

Klondike Digital Infrastructure is a power and digital infrastructure company founded by New Fortress Energy. We are leveraging NFE's expertise in constructing and operating power systems, building critical infrastructure, and developing commercial real estate to develop "behind the fence" data center sites around the world. By utilizing behind-the-meter, on-site power, we're addressing all of the major constraints of digital infrastructure development, providing grid stability, significant transmission capacity, power reliability, energy cost savings, and scalability. We are developing a geographically diverse portfolio of data center sites that will satisfy the requirements of hyperscale users.

The Role:

We are seeking a highly organized, proactive, and professional Executive Assistant & Office Manager to support our executive team and ensure the efficient operation of our office. This role requires a versatile individual capable of managing executive-level administrative tasks, facilitating communication across departments, and overseeing daily office activities. The ideal candidate is detail-oriented, adaptable, and able to thrive in a fast-paced environment while managing multiple priorities.

Key Responsibilities:

Executive Support:

• Act as a primary point of contact between executives and internal/external stakeholders, ensuring smooth communication and professionalism.
• Manage executives calendars, including scheduling appointments, coordinating meetings, and arranging travel itineraries.
• Prepare and organize documents for meetings, including agendas, presentations, and follow-up notes.
• Assist in the preparation and submission of expense reports and track budgets as needed.
• Handle sensitive and confidential information with the utmost discretion.
• Conduct research, compile data, and prepare reports as requested.

Office Management:

• Oversee day-to-day office operations, ensuring an organized, safe, and productive work environment.
• Manage office supply inventory and place orders as necessary to ensure smooth operations.
• Coordinate office equipment maintenance, IT support requests, and troubleshoot minor issues.
• Serve as the primary point of contact for office-related vendors and service providers.
• Assist in planning and organizing company events, meetings, and team-building activities.
• Support onboarding of new employees by coordinating workstation setups, office tours, and general office orientation.

Administrative Support:

• Organize and maintain digital and physical files, ensuring that all records are current and easily accessible.
• Support HR with administrative tasks, including maintaining employee records and tracking time-off requests.
• Assist with budget tracking and invoice processing related to office expenses.
• Develop and maintain office policies and procedures to improve efficiency and create a cohesive work environment.

Skills & Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or similar role.
• Strong organizational and multitasking abilities, with an eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Ability to handle confidential information with professionalism and integrity.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Bachelors degree in Business Administration or a related field is preferred.