Executive Assistant Job at Confidential in Los Angeles

A highly successful entertainment company in LA is seeking an Executive Assistant. This position is responsible for providing day-to-day administrative support to the company Chairman and CEO.

Responsibilities to include, but not limited to:

· Manage executives' calendar and schedule meetings, follow-ups, and confirmations, both

internal and external, for all levels in various time zones.

· Monitor incoming calls and roll calls as needed.

· Anticipate needs and provides administrative support to the executive.

· Generate and distribute materials for meetings.

· Review and ensure executives' needs are met for any domestic and international travel.

· Maintain any files, contacts, including confidential and critical documents.

· Manage incoming mail and prepare outgoing correspondence.

· Process expense reports.

· Submit health insurance claims.

· Other adhoc projects.

Qualifications:

· 2+ years of Executive Assistant experience at an Entertainment company preferred.

· Strong interpersonal and communication skills.

· Ability to assess and determine priorities.

· Must be able to perceive when an issue is sensitive and handle appropriately.

· Experience within and knowledge of the entertainment industry.

· Ability to prioritize, manage, and track multiple tasks and action items simultaneously.

· Highly organized, proactive, and resourceful with problem-solving skills and a sense of

accountability.

· Ability to self-motivate and work independently, follow-up as needed, and see matters

through to completion.

· Maintain a high level of discretion, confidentiality, and professionalism.

· Interact with all levels

· Must remain flexible, adaptable, and efficient and anticipate the needs of the executive.

· Proficient in Microsoft Office