Executive Assistant Job at Confidential Jobs in Boston

We seek a highly experienced Executive Assistant to provide comprehensive support to C-suite executives and the Board of Directors. This pivotal role will ensure these executive offices' seamless operation and strategic focus, requiring exceptional organizational skills, discretion, and the ability to manage sensitive information with confidentiality.

The ideal candidate will have 10-15 years of experience supporting C-suite executives, with expertise in calendar management, travel coordination, communication, project management, and event planning. This role requires a professional who thrives in a fast-paced, high-demand environment, can easily manage multiple priorities, and is adept at handling sensitive information with the utmost confidentiality.

This position is based in Boston, MA, with a hybrid work schedule. The role offers the opportunity to be part of an exciting and growing leadership team while working closely with high-level executives and external stakeholders.

If you are an experienced Executive Assistant who excels in organizational management, communication, and strategic support, we encourage you to apply for this confidential and rewarding opportunity.

Key Responsibilities:

• Manage the executives' calendars, scheduling meetings, appointments, and travel arrangements.
• Oversee the Board of Directors' quarterly reviews, monthly updates, approval processes, and meeting schedules.
• Prepare and organize documents, presentations, and reports for internal and external meetings using tools such as Microsoft Outlook, Word, Excel, and PowerPoint.
• Handle expense reports, invoices, and other financial documentation.
• Organize and coordinate team meetings, including preparing agendas, taking minutes, and following up on action items.
• Communication & Relationship Management:
• Serve as the primary point of contact for the CEO with internal and external stakeholders.
• Build strong relationships with key executives, senior management, and external partners.
• Facilitate effective communication between the CEO and other team members.
• Leadership Event Planning:
• Plan and coordinate special events, team meetings, and other leadership activities.
• Ensure all logistical aspects of events are managed, including travel arrangements, venue selection, catering, and invitations.

Skills & Qualifications:

• 10-15 years of proven experience as an Executive Assistant, focusing on supporting C-level executives (CEO experience preferred).
• Exceptional organizational skills with the ability to handle multiple priorities and tasks simultaneously.
• Excellent written and verbal communication skills, with the ability to engage effectively with diverse stakeholders.
• Strong ability to lead and manage projects, ensuring successful execution from start to finish.
• Outstanding time management skills, ensuring maximum efficiency and productivity.
• Collaborative and able to work well in a team-oriented environment.
• Ability to thrive in a dynamic, fast-paced environment with a positive and energetic attitude.