Executive Assistant Job at Morris & Dickson Co., LLC in Shreveport

Morris & Dickson, one of the largest independent full-line and specialty pharmaceutical distributors, is committed to ensuring reliable, next-day delivery of medications and related products to health systems, independent pharmacies, specialty pharmacies, and alternative care facilities throughout the United States. Since 1841, we have conducted our business with integrity, fostering a family-like environment among our team members. The longevity of our employees contributes to our strength, bringing extensive knowledge and experience. We prioritize continuous improvement, always keeping in mind our primary mission-to place pharmacies and patients at the forefront of our efforts. This culture of teamwork and familial support is the cornerstone of our commitment.

Job Description

Morris & Dickson is looking for a highly organized and proactive Executive Assistant to join our executive team! In this essential role within the executive support staff, the Executive Assistant will facilitate the smooth operation of the Executive Office, enhance the efficiency of the leadership team's schedule, and contribute to the company's overall success. This position calls for a detail-focused professional with outstanding organizational skills, a solid grasp of executive calendaring, and a commitment to delivering excellent service promptly. The perfect candidate will be proactive, thorough, and proficient in multitasking.

Responsibilities

• Effectively manage leaders' calendars, appointments, and meetings.
• Ensuring optimal time utilization and seamless coordination with internal and external stakeholders, including identifying and resolving scheduling conflicts.
• Screen, prioritize, and manage communications, including phone calls, emails, and requests, while liaising between the Executive team and stakeholders to maintain effective communication channels.
• Prepare, edit, and format documents such as correspondence, presentations, reports, and contracts accurately. While ensuring all materials are organized and maintained according to company standards.
• Manage and coordinate complex travel arrangements for the Executive team, addressing any travel-related issues promptly and ensuring all itineraries are well-organized.
• Anticipate the Executive team's needs while managing the overall office environment. Continuously seek opportunities to improve administrative processes and support functions, staying informed about industry trends to enhance efficiency and effectiveness.

Qualifications

• A bachelor's degree in business administration, communications, or a similar discipline is preferred.
• A minimum of 5 years of experience in an executive support role, preferably within a corporate environment, is required.
• Must have outstanding organizational and time management abilities, with the capability to prioritize and manage multiple tasks efficiently.
• Proficient in the Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook) and other relevant software applications.
• Demonstrates a high degree of professionalism, integrity, and discretion when handling confidential information.
• Able to work both independently and collaboratively in a fast-paced setting.
• Demonstrates ability to foresee needs and take initiative.

Benefits

Morris & Dickson values our employees and is proud to offer a comprehensive benefits program that provides employees and their dependents with various coverage options to meet their needs and goals. All regular, full-time employees scheduled to work at least 30 hours per week are eligible to participate in the following programs:

• Medical and Prescription coverage
• Dental
• Vision
• Health Reimbursement Account (HRA)
• Short-term and Long-term Disability
• Employer Flex Fund
• 401(k) Retirement Plan with employer match
• Paid Vacation and Sick Leave
• The Benefits Resource Center will answer questions from employees and dependents.

In addition, we offer the following to all employees:

• Paid holidays
• Voluntary Life Insurance coverage along with AD&D
• Pre-tax Flex Spending Account (FSA) for Medical & Dependent Care
• Supplemental Benefits

At Morris & Dickson, we value your growth and are committed to providing opportunities for your progress within our organization. You will work alongside a supportive team, where collaboration is vital, encouraging your development and facing new challenges and learning opportunities daily. This journey will contribute to our mission of supplying pharmacies, hospitals, and individuals with essential products. We would love to hear from you if you're ready to share your expertise with a company prioritizing hard work, collaboration, and excellence.