Executive Assistant Job at LYNOUS Talent Management in Dallas

JOB OPPORTUNITY

Executive Assistant

Dallas, TX

COMPANY

LYNOUS has been retained on an exclusive basis by our commercial real estate brokerage Client. They provide innovative and progressive brokerage services to office and industrial clients locally, as well as across the United States and South America. They are known for their expertise and integrity.

We are seeking an Executive Assistant to support the President of the company who has experience working in the commercial real estate industry supporting executive level leadership with office operations experience.

POSITION

The ideal candidate will thrive in a small fast paced environment where each team members contributions are key and they can work independently, drive organization, ensure the office is running efficiently and serve as the central point of contact to provide customer service. Excellent communications skills, a self?starter with a willingness to take on a wide range of responsibilities, who can apply critical thinking to tackle and complete individual team member requests. The position requires experience in commercial real estate with some familiarity with leases, purchase sale agreements, financing loan documents, and/or letters of intent. This individual needs to be professional, confident, detailed oriented, accurate in their work and have good computer skills in Outlook, Word, Excel and PowerPoint.

RESPONSIBILITIES

• Provide administrative support and office management
• Prepare letters, contracts, reports, proposals, presentations, spreadsheets, and/or other documents as instructed
• Proofread and edit all documents prior to finalizing
• Help create operating efficiencies by developing standardize document templates, filing system, leveraging technologies and create workflows to benefit the team
• Help manage calendars, email, and respond to phone requests
• Coordinates onsite/offsite meetings and conference calls
• Develop and maintain complete acquisition, disposition and tenant lease files
• Coordinate and track third party due diligence reports, plus acquisition and disposition documentation
• Conduct research to support property acquisitions, company needs, market information, procurement of vendors/contractors, and third?party reports
• Manage all incoming and outgoing mail
• Prepare and follow up to ensure delivery of any FedEx, UPS, or standard mail
• Serve as a liaison between company: investors, tenants, clients, lenders and vendors
• Ensure all company equipment, technology and phones are working properly
• Perform miscellaneous filing, organizing, copying, ? including all digital files and folders; and updates and maintains all contact lists
• Maintain adequate levels of office supplies, such as stamps, water, coffee, paper, ink, pens, etc.
• Responsible for aspects of marketing: update and maintain website, collateral pieces, etc.

QUALIFICATIONS

• Minimum of five years of commercial real estate experience as an Administrative/Executive Assistant, Transaction Coordinator, Property Administrator or Real Estate Legal Administrator/Assistant, etc.
• College degree is a plus
• Proven computer skills, proficient in Microsoft Office Suite: Outlook, Word, Excel and Power Point
• Ability to maintain confidentiality with sensitive and private information while exercising impeccable discretion
• Ability to adapt, be flexible during times of acquisitions and dispositions
• Ability to complete tasks in a timely manner
• Exceptional organization with good time management skills
• A self?starter with the ability to work without supervision
• Critical thinking, the ability to solve problems and offer solutions
• Ability to learn quickly with an energetic and optimistic attitude
• Ability to perform basic math: addition, subtraction, multiplication and division
• Excellent listening, verbal and written communication skills

COMPENSATION

The compensation includes a competitive base salary, bonus, paid time off, free parking, exercise room/showers, and more.

RESUME SUBMISSION

For consideration, please submit a resume in Microsoft Word format to Associate3@LYNOUS.com. Please include your base salary and bonus history (listed separately). Please feel free to contact Allison Smith at LYNOUS Talent Management 469.371.4537 any day of the week from 8:30 a.m. to 8 p.m.